DEPARTMENT: Public Works
DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S.
COUNCIL DISTRICTS IMPACTED: Council District 10
SUBJECT:
Contract Award: Mud Creek Park (2017 Bond Project)
SUMMARY:
An ordinance accepting the lowest responsive bid and awarding a construction contract including five additive alternates to M Company General Contractors, Inc. in the amount of $145,873.50 for improvements to Mud Creek Park, a 2017 Bond funded project, located in Council District 10. Funds are available from the 2017 General Obligation Bond Program and are included in the FY 2020 - FY 2025 Capital Improvement Program.
BACKGROUND INFORMATION:
Project Background
On May 6, 2017, voters approved the 2017 Bond Program which authorized $400,000.00 for general park improvements and rehabilitation at Mud Creek Park. Public meetings were held in June 2018 and September 2018 to gather feedback on proposed park improvements endorsed by the Friends of Mud Creek Park.
The project will provide for a new park trailhead, the renovation of the existing restroom enclosure, a drinking fountain with dog bowl and bottle filling station, a new SAWS water service connection, a bicycle rack/repair station and the relocation of two freestanding art panels. The project will also provide parking lot improvements including LED lighting, an electronic vehicular gate at its entrance and a new pedestrian entrance at Bell Oak. The additive alternates accepted as part of this contract will include the placement of trail quarter-mile markers, a kiosk map, boulders, benches, landscaping and the relocation of the park identification sign. Construction is anticipated to begin July 2020 and estimated to be completed by November 2020.
Procurement of Services
This project was advertised on March 4, 2020 for construction bids in the San Antonio Hart Beat, the City’s website, the Texas Electronic State Business Daily, on TVSA, through the electronic bidding website CivCast and through the PWD Small Business Office. Bids were opened on April 28, 2020 and seven bids were received. Of these, M Company General Contractors, Inc. submitted the lowest responsive bid. A matrix of the bid outcome is included herein.
This contract will be awarded in compliance with the new Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts to be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority and women-owned business participation on the contract. The Goal Setting Committee set a 21% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 2% African American Business Enterprise (AABE) subcontracting goal. M Company General Contractors, Inc. has committed to meeting the subcontractor participation goal.
This construction contract was developed utilizing the low bid process. Therefore, a Contracts Disclosure Form is not required.
ISSUE:
This ordinance accepts the lowest responsive bid and awards a construction contract to M Company General Contractors, Inc. in the amount of $145,873.50 for improvements to Mud Creek Park, a 2017 Bond funded project, located in Council District 10.
The project will provide for a new park trailhead, the renovation of the existing restroom enclosure, a drinking fountain with dog bowl and bottle filling station, a new SAWS water service connection, a bicycle rack/repair station and the relocation of two freestanding art panels. The project will also provide parking lot improvements including LED lighting, an electronic vehicular gate at its entrance and a new pedestrian entrance at Bell Oak. The additive alternates accepted as part of this contract will include the placement of trail quarter-mile markers, a kiosk map, boulders, benches, landscaping and the relocation of the park identification sign. Construction is anticipated to begin July 2020 and estimated to be completed by November 2020. Mud Creek Park will be open during construction.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise the project; however, considering the additional time required for another solicitation process this would adversely affect the timely completion of the project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $145,873.50 payable to M Company General Contractors, Inc. Funds are available from the 2017 General Obligation Bond Program and are included in the FY 2020 - FY 2025 Capital Improvement Program.
RECOMMENDATION:
Staff recommends approval of this ordinance accepting the lowest responsive bid and awarding a construction contract in the amount of $145,873.50 to M Company General Contractors, Inc. the Mud Creek Park project.