CITY OF SAN ANTONIO
PUBLIC WORKS DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Razi Hosseini, P.E., R.P.L.S., Director, Public Works
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Roderick J. Sanchez, AICP, CBO, Assistant City Manager; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: June 16, 2020
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to the full City Council for consideration.
On-Call Professional Services for Traffic Engineering (Public Works) - Department issued a Request for Qualifications for On-Call Traffic Engineering Consulting Services for firms to provide on-call or as needed professional traffic engineering consulting services. Due to the high volume of requests for traffic-related studies, investigations, as well as the limited in-house resources in this area, these agreements will continue to allow the City to utilize the services of consultants immediately at the City’s discretion. The professional services provided under these agreements may include, but are not limited to, transportation systems planning, roadway design, traffic engineering studies, traffic operations design, and bicycle and pedestrian facilities.
Solicitation Type: Request for Qualifications
Contracts Value: $1.5 Million (not to exceed $500,000.00 per contract year per
consultant)
Term of Contracts: 1 year with 2, 1 year options
Number of Respondents: 15
Contracts to be Awarded: 5
Council Consideration: August 13, 2020
Evaluation Criteria: Experience, Background, Qualifications: 40 points
Understanding of the Project and Proposed Management Plan: 30 points
Experience with issues in San Antonio and Past Experience with City of San Antonio contracts: 30 points
SBEDA Requirements: Not Applicable
DBE Requirements: 8% Subcontracting Program
Local Preference Program: Not Applicable
Veteran Owned Small Business Preference Program: Not Applicable
Voting Members: Luis Maltos, P.E., Interim Assistant Director, Public Works
Bianca Thorpe, P.E., Capital Programs Manager, Public Works
David McBeth, P.E., Assistant City Engineer, Public Works
Christopher Georges, P.E., PTOE - Engineer II, Public Works
Eliborio Pena, P.E. - Engineer I, Public Works
Caron Lay, PMP, LSSBB, MBA, Project Control Manager, Public Works
Due diligence conducted for the respondents to the above solicitation included a search of federal and state department lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendors.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.