DEPARTMENT: Public Works
DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S.
COUNCIL DISTRICTS IMPACTED: Council District 1
SUBJECT:
Job Order Contract: (Task Order) Beacon Hill Linear Park (2017 Bond Project)
SUMMARY:
An ordinance approving a task order to a Job Order Contract with Belt Built Contracting, LLC in an amount not to exceed $172,380.00 for Beacon Hill Linear Park, a 2017 Bond funded project, located in Council District 1. Funds are available from the 2017 General Obligation Bond Program and are included in the FY 2020 - FY 2025 Capital Improvement Program.
BACKGROUND INFORMATION:
Project Background
On May 6, 2017, the City approved the 2017 Bond Program authorizing $300,000.00 for improvements to Beacon Hill Linear Park located in Council District 1. Several public meetings were held with the Beacon Hill community to gather feedback on improvements to Beacon Hill Linear Park. The project will provide for a new playground equipped with a hurricane spinner, a concrete tunnel and wood mulch surfacing for the children’s play area within the neighborhood linear park. Additionally, the project will include new, decomposed granite segments at Lullwood Avenue and Lullwood Green, two exercise nodes at Lullwood Green and Michigan Avenue, a picnic area at Lullwood Avenue and the addition of dry creek beds with plantings and trash receptacles. Construction is anticipated to begin September 2020 and is estimated to be completed by January 2021.
Procurement of Services
This project was selected to utilize Job Order Contracting (JOC), an alternative project delivery method in which ten contractors were approved through Ordinance 2019-02-21-0134 by City Council on February 21, 2019. The use of the JOC delivery method provides the City with on-call construction, renovation and maintenance services for City buildings and facilities. Assignment of JOC contractors to specific jobs is based on the contractor’s current workload, overall capacity, and familiarity with a specific facility, expertise in completing specific task and/or managing a specific trade needed to carry out the requested repair or rehabilitation. Of the ten contractors, Belt Built Contracting, LLC was selected to submit an estimate and project schedule for this project.
This task order will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program awarded with the JOC which the Goal Setting Committee set a 24% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 4% African American Business Enterprise subcontracting goal. Belt Built Contracting, LLC has committed to a 24% M/WBE and 4% AABE subcontractor participation.
The Discretionary Contracts Disclosure Form, as required by the City’s Ethics Ordinance for all Projects where subjective criteria are used to select the contractor or consultant rather than by low bid, is attached.
ISSUE:
This ordinance approves a task order to a Job Order Contract with Belt Built Contracting, LLC in an amount not to exceed $172,380.00 for the Beacon Hill Linear Park project, a 2017 Bond funded project, located in Council District 1.
The project will provide for a new playground equipped with a hurricane spinner, a concrete tunnel and wood mulch surfacing for the children’s play area within the neighborhood linear park. Additionally, the project will include new, decomposed granite segments at Lullwood Avenue and Lullwood Green, two exercise nodes at Lullwood Green and Michigan Avenue, a picnic area at Lullwood Avenue and the addition of dry creek beds with plantings and trash receptacles. Construction is anticipated to September 2020 and estimated to be completed by January 2021.
Beacon Hill Linear Park will remain open during construction with some restrictions to areas under construction.
ALTERNATIVES:
As an alternative, this project could be delivered utilizing another delivery method. However, considering the additional time required for the solicitation process, this would adversely affect the timely completion of the project.
FISCAL IMPACT:
This ordinance approves a one-time capital improvement expenditure in an amount not to exceed $172,380.00 authorized payable to Belt Built Contracting, LLC. Funds are available from the 2017 General Obligation Bond Program and are included in the FY 2020 - FY 2025 Capital Improvement Program.
RECOMMENDATION:
Staff recommends approval of this ordinance approving a task order to a Job Order Contract with Belt Built Contracting, LLC in an amount not to exceed $172,380.00 for the Beacon Hill Linear Park project.