City of San Antonio - File #: 20-3927

• File #: 20-3927
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 8/6/2020
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $1,117,500.00, included in the respective department's FY 2020 Adopted Budget: (A) Longhorn, Inc. for sprinkler irrigation repair parts; (B) General Traffic Equipment Corporation for traffic signal control conflict monitors; and (C) Ergon Asphalt & Emulsions, Inc. for mastic surface sealer. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
8/6/2020	1	City Council A Session

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

8/6/2020 Annual Contracts


SUMMARY:

An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $1,117,500.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Longhorn, Inc. for Sprinkler Irrigation Repair Parts, $78,000.00 annually (1 contract, Parks and Recreation)
B. General Traffic Equipment Corporation for Traffic Signal Control Conflict Monitors, $67,500.00 annually (1 contract, Public Works)
C. Ergon Asphalt & Emulsions, Inc. for Mastic Surface Sealer, $972,000.00 annually (1 contract, Public Works)

BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Longhorn, Inc. for Sprinkler Irrigation Repair Parts, $78,000.00 annually, upon award through September 30, 2022 with two, one year renewal options - will provide the Parks and Recreation Department with a contractor that will furnish and deliver a full line of Weathermatic, Hunter and Rainbird sprinkler and irrigation parts on an as needed basis. The parts are needed to support and maintain the whole components of the sprinkler irrigation systems at parks located throughout the City.

B. General Traffic Equipment Corporation for Traffic Signal Control Conflict Monitors, $67,500.00 annually, upon award through September 30, 2023, with two, one-year renewal options - will provide ...