City of San Antonio - File #: 20-4252

• File #: 20-4252
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 8/6/2020
• Posting Language: Ordinance approving contracts with Ancira Motor Company and Gunn Chevrolet, Ltd. for flat bed trucks for the Public Works Department for a total cost of $402,271.50 over a two year period. Funding in the amount of $302,147.00 is available from the FY 2020 Adopted Equipment Renewal and Replacement Fund Budget. Funding for subsequent years of the contract is subject to City Council approval of the annual budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
8/6/2020	1	City Council A Session

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Annual Contract for Flat Bed Trucks for the Public Works Department

SUMMARY:

This ordinance authorizes acceptance of annual contracts with Ancira Motor Company and Gunn Chevrolet, Ltd to supply the Public Works Department, Stormwater Division with eight, one-ton flatbed trucks in FY2020 and FY2021 for a total cost of $402,271.50. Funding in the amount of $302,147.00 is available from the FY2020 Equipment Renewal and Replacement Fund for the replacement of six flatbed trucks. Additional purchases are subject to the appropriation of subsequent funding.

BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the attached tabulation of three bids to provide eight replacement One-Ton Regular and Crew Cab Flatbed Trucks for a total cost of $402,271.50. Ancira Motor Company submitted the low bid for item 1 (One-Ton Regular Flatbed Trucks) and item 2 (One-Ton crew Cab Flatbed Trucks); however, Bidder was deemed non-responsive on item 2 as they failed to provide a four wheel drive crew cab truck as required in the bid specifications. In FY2020, this contract will provide six replacement flatbed trucks for a cost of $302,147.00.

In FY2021, two flatbed trucks are scheduled for replacement for a cost of $100,124.50. Replacement of these units is subject to appropriation of funding in FY2021.

The term of this contract shall be for the period upon award through December 31, 2020.


ISSUE:

These contracts will provide eight replacement one-ton regular and crew cab flatbed trucks for the Public Works Department, Stormwater Division. The one-ton flatbed trucks scheduled for replacement and have met, or will meet, their age and or mileage requirement cycles prior to replacement.

The Public Works Department, Stormwater Division uses these flatbed trucks to transport small power tools and supplies for vegetation management and floodplain ...