City of San Antonio - File #: 20-4297

• File #: 20-4297
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 8/13/2020
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $226,000.00, included in the respective department's FY 2020 Adopted Budget: (A) Vulcan Construction Materials, LLC for rock products; and (B) US Digital Designs, Inc. for Fire Station Alerting System maintenance & support including future build-out upgrades and Computer Aided Dispatch system component maintenance & support. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

8/13/2020 Annual Contracts


SUMMARY:

An ordinance awarding two contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $226,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Vulcan Construction Materials, LLC for Rock Products, $50,000.00 annually (1 contract, Public Works)
B. US Digital Designs, Inc. for Fire Station Alerting System (FSAS) Maintenance & Support Including Future Build-Out Upgrades and Computer Aided Dispatch System (CAD) Component Maintenance & Support for US Digital Design Products, $176,000.00 annually (1 contract, San Antonio Fire Department)

BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Vulcan Construction Materials, LLC for Rock Products, $50,000.00 annually, upon award through December 31, 2023 with two, one-year renewal options - will provide the Public Works Department with a contractor to furnish and deliver crushed rock for use on various public works projects throughout the City. These rock products are utilized in roadwork construction and drainage projects throughout the City.

B. US Digital Designs, Inc. for Fire Station Alerting System (FSAS) Maintenance & Support Including Future Build-Out Upgrades and Computer Aided Dispatch System (CAD) Component Maintenance & Support for US Digital Desi...