DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Extreme Temperature Batteries for the Public Works Department
SUMMARY:
An Ordinance authorizing acceptance of a bid from Atlantic Battery Company, Inc. to provide the Public Works Department with Extreme Temperature Batteries for a total cost of $70,785.00. Funding is available through the FY 2020 adopted Annual Operating Budget.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the attached tabulation of five competitive bids to provide for the one-time purchase of five hundred Extreme Temperature Batteries for a total cost of $70,785.00. These batteries are completely sealed and maintenance free.
This contract provides for the purchase of replacement batteries for the traffic signal Battery Backup System (BBS). The BBS equipment is used to provide uninterruptible backup power at many signalized intersections to ensure reliability and continued operability in extreme or emergency conditions. In order to maintain system functionality, batteries must be replaced at the end of their useful life.
The low bid was submitted by Atlantic Battery Company, Inc., Alternate Bid 1, however the bid was deemed non-responsive for failure to meet the required specifications. The Public Works Department reviewed the battery specifications and the location of the battery connector was not low enough to fit into the confined space of the traffic controller in which this battery would be located. The Public Works Department recommends award to Atlantic Battery Company, Inc., Original Bid response.
ISSUE:
This contract will provide for the one-time purchase of five hundred Extreme Temperature Batteries. These batteries will used to provide uninterruptible backup power at signalized intersections to ensure reliability and continued operability in extreme or emergency conditions. In order to maintain system functionality, batteries must be replaced at the end of their useful life.
This contract is within the scope of the SBEDA Program. However, due to lack of available firms and/or subcontracting opportunities, the Goal Setting Committee was unable to apply a SBEDA tool to this contract.
There were no bids submitted from local bidders for this contract, therefore, the Local Preference Program was not applied.
The Veteran-Owned Business Program does not apply to goods/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, Public Works will be required to procure extreme temperature batteries on an as needed basis which may result in higher pricing and affect delivery time. This could potentially cause a public safety issue.
FISCAL IMPACT:
The total cost for this one-time purchase of the Extreme Temperature Batteries is $70,785.00. Funding is available through the FY 2020 Revised Adopted General Fund Budget.
RECOMMENDATION:
Staff recommends the approval of this one-time purchase with Atlantic Battery Company, Inc. for five hundred Extreme Temperature Batteries for a total cost of $70,785.00.
This contract was procured on the basis of low bid and a contracts disclosure form is not required.