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File #: 20-4408   
Type: Purchase of Equipment
In control: City Council A Session
On agenda: 8/20/2020
Posting Language: Ordinance approving a contract with Doggett Freightliner of South Texas, LTD, to provide nine replacement brush trucks with grappler attachments for a total cost of $1,699,969.00. Funding is available from the FY 2020 Adopted Equipment Renewal and Replacement Fund Budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. Bid Response, Doggett Freightliner of South Texas, 2. Final Bid Tab, 3. Draft Ordinance, 4. Ordinance 2020-08-20-0538
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DEPARTMENT: Finance                      

 

 

DEPARTMENT HEAD: Troy Elliott

                     

                     

COUNCIL DISTRICTS IMPACTED: Citywide

 

 

SUBJECT:

 

Brush Trucks with a Grappler Attachment

 

 

SUMMARY:

 

This ordinance authorizes acceptance of an offer from Doggett Freightliner of South Texas, LLC to provide nine replacement Brush Trucks with a Grappler Attachment for the Solid Waste Management Department for a total cost of $1,699,969.00.  Funding for this purchase is available from the FY 2020 Equipment Renewal and Replacement Fund (ERRF) Budget.

 

BACKGROUND INFORMATION:

 

Submitted for City Council consideration and action is the attached tabulation of four offers to provide nine replacement brush trucks with a grappler attachment for FY 2020.

 

The nine brush trucks with a grappler attachment will be utilized by the Solid Waste Management Department (SWMD) for curbside brush and bulky collection from City residents. 

 

There are currently 50 brush trucks with a grappler attachment in the City’s fleet.

 

ISSUE:

 

This contract will provide the City with nine replacement brush trucks with a grappler attachment for the Solid Waste Management Department.  These units will be used for curbside brush and bulky collection from City residents.  The replacement of these units is consistent with the City’s Equipment Renewal and Replacement Fund (ERRF) program. 

 

These units will be purchased from Doggett Freightliner of South Texas, LLC utilizing Texas BuyBoard contract #601-19 and will be made in accordance with the Texas Local Government Purchasing Cooperative passed on Ordinance No. 97097 dated January 30, 2003. 

The truck cab and chassis and engine have a two-year warranty and the transmission has a three-year warranty.  The grappler and grappler body have a one-year warranty.  The life expectancy for these trucks is 96 months. 

 

The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.

 

The recommended award is to the lowest responsive bidder, who is also a local business.  Therefore, application of the Local Preference Program was not required.

 

The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.

 

ALTERNATIVES:

 

Should this contract not be approved, the City would not be able to replace equipment at the optimum time. The brush trucks with a grappler attachment scheduled for replacement have met or will meet their age and or mileage requirement cycles before they are replaced.  The replacement date is considered the optimum time for replacement and delay of the acquisition could result in the vehicles incurring higher maintenance cost as a result of age or high mileage and could impact the City’s ability to provide essential services to the residents of San Antonio.

 

FISCAL IMPACT:

 

This ordinance authorizes acceptance of an offer from Doggett Freightliner of South Texas, LLC to provide nine replacement brush trucks with a grappler attachment for a total cost of $1,699,969.00.  Funding for this purchase is available from the FY 2020 Equipment Renewal and Replacement Fund (ERRF) Budget.

 

RECOMMENDATION:

 

Staff recommends approval of this contract to purchase nine replacement brush trucks with grappler attachment from Doggett Freightliner of South Texas, LLC for the Solid Waste Management Department for a total cost of $1,699,969.00.

 

This contract is procured by means of cooperative purchasing and a Contract Disclosure form is not required.