CITY OF SAN ANTONIO
HUMAN RESOURCES DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Lori Steward, Director, Human Resources
COPIES: Audit and Accountability Committee; Ben Gorzell, CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: August 18, 2020
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability committee for review prior to the full City Council for consideration.
Fully Insured Health Plans for Medicare Eligible Retirees - The Human Resources Department released a Request for Proposal (RFP) seeking proposals for (1) a fully-insured Medicare Advantage Preferred Provider Organization (PPO) plan comparable to current City retiree plans, (2) an additional health plan of any type (PPO, HMO, etc.) that offers enhancements above the base plan design, and (3) a prescription-only plan with no coverage gap.
Solicitation Type: Request for Proposals
Contract Value: $4.4 Million
Term of Contract: 3 years with two 1-year renewal options
Release Date: December 20, 2019
Closing Date: February 28, 2020
Contracts to be Awarded: 1
Proposed Council Date: August 20, 2020
Evaluation Criteria: Experience, Background, Qualifications: 20 Points
Proposed Plan: 40 Points
Price: 25 Points
Local Preference Program: 10 Points
Veteran Owned Small Business Preference Program: 5 Points
SBEDA Program: Waiver Approved
Voting Members: Dr. Colleen Bridger, MPH, PhD, Assistant City Manager, City Manager’s Office
Lori Steward, Director, Human Resources
Wanda Heard, Assistant Director, Human Resources
Jim Thomas, Benefits Administrator, Human Resources
Liz Garcia, ReCOSA Representative
Martha Sepeda, ReCOSA Representative
Due diligence conducted for the respondents to the above solicitation included a search of federal and state department lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendor.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.