CITY OF SAN ANTONIO
PUBLIC WORKS DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Razi Hosseini, P.E., R.P.L.S., Director, Public Works
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Roderick J. Sanchez, AICP, CBO, Assistant City Manager; Luis Maltos, P.E., Interim Assistant Director, Public Works; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: August 18, 2020
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to the full City Council for consideration.
Underground Storm Drain Video Inspection Program (Public Works) - Department issued a Request for Qualifications for the Underground Storm Drain Video Inspection Program. The City of San Antonio has an estimated 700 miles of underground storm drain pipes that are in various ages and conditions. In order to better prioritize pipe maintenance and replacement, a video recorded pipe inventory and assessment is needed. The requested services will provide the City with an inventory of data for the underground storm drainage pipes such as pipe size and material composition and surface storm water infrastructure, such as manholes, inlets, pipes, and culverts. Pipe conditions are to be assessed by Pipeline Assessment Certification Program (PACP) certified raters. The services also will include mapping of the underground pipe network and surface storm water infrastructure, as well as integrating the data into the City’s asset management and mapping software systems. Also included in the program is the cleaning of the storm drain system, which improves drainage conveyance and reduces flooding by eliminating blockage from debris.
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to the full City Council for consideration.
Solicitation Type: Request for Qualifications
Contracts Value: $4,250,000
Term of Contracts: 1 year with 2, 1-year options
Number of Respondents: 3
Contracts to be Awarded: 1
Council Consideration: October 2020
Evaluation Criteria: Experience and Qualifications of Prime and Key Sub-Consultants: 35 points
Understanding of the Project and Proposed Management Plan: 20 points
Team’s Experience with San Antonio Region Issues and Past Experience with City of San Antonio: 25 points
SBE Prime Contract Program: 10 points
M/WBE Prime Contract Program: 10 points
Local Preference Program: Not Applicable
Veteran Owned Small Business Preference Program: Not Applicable
Voting Members: Roderick J. Sanchez, AICP, CBO, Assistant City Manager, City Manager’s Office
Nefi Garza, P.E., Assistant Director, Public Works
Victoria Escobedo, P.E., Senior Engineer, Public Works
Cecily Hope Pretty, Senior Management Analyst, Public Works
Martin Hernandez, Project Manager, Public Works
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendor.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.