CITY OF SAN ANTONIO
PUBLIC WORKS DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Razi Hosseini, P.E., R.P.L.S., Director, Public Works
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Roderick J. Sanchez, AICP, CBO, Assistant City Manager; Luis Maltos, Interim Assistant Director, Public Works; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed Solicitation
DATE: August 18, 2020
This solicitation for On-Call Services was not issued as High Profile and a pre-solicitation briefing to the Committee did not occur since individual contracts do not exceed $1 million in total value. However, this item is being presented to the Committee prior to consideration by the full City Council since the aggregate value of resultant contracts exceeds the $1 million High Profile threshold. In the future, On Call Services solicitations with an aggregate contract value in excess of $1 million will be classified as High Profile with pre- and post-solicitation briefings to the Committee.
On-Call Construction Inspection Services- Public Works Department issued a Request for Qualifications for On-Call Construction Inspection Services for firms to provide on-call or as needed inspection and special inspection services related to vertical division construction projects. Responsibilities may include, but are not limited to, monitoring and documenting job site safety and the Storm Water Pollution Prevention Plan (SWPPP) best management practices; attend pre-construction meetings and regular on-site construction meetings; conduct daily observation of construction work for compliance with approved contract drawings, specifications, requests for information, change order proposals, approved submittals and shop drawings; consult with City staff and contractor superintendents on work progress and construction issues.
Solicitation Type: Request for Qualifications
Contracts Value: $4.8 Million ($800,000 per contract)
Term of Contracts: 1 year with 1, 1-year renewal
Number of Respondents: 14
Contracts to be Awarded: 6
Council Consideration: September 17, 2020
Evaluation Criteria: Experience, Background and Qualifications, Key Personnel, Key Sub-Consultants: 35 points
Understanding of the Project and Proposed Management Plan: 25 points
Overall evaluations of the firm/team and its ability to provide the required services: 20 points
SBE Prime Contract Program: 10 points
M/WBE Prime Contract Program: 10 points
Local Preference Program: Not Applicable
Veteran Owned Small Business Preference Program: Not Applicable
Voting Members: Carol Warkoczowski, AIA, Senior Architect, Public Works
Mack McKenzie, RLA, Landscape Architect, Public Works
Mark Beavers, AIA, Senior Architect, Public Works
Mark Rodriguez, Project Manager, Public Works
Arthur Rossman, Design & Development Assistant, Public Works
*One evaluation meeting held and scoring completed.
Due diligence conducted for the respondents to the above solicitation included a search of federal and state department lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendors.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.