DEPARTMENT: Public Works
DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S.
COUNCIL DISTRICTS IMPACTED: Council District 4
SUBJECT:
Contract Award: Bynum Avenue (West Gerald Avenue to Southwest Military Drive) (2017 Bond Project)
SUMMARY:
An ordinance accepting the lowest responsive bid and awarding a construction contract to Austin Bridge & Road, LP in the amount of $6,380,445.79 of which $729,394.48 will be reimbursed by San Antonio Water System (SAWS) and $458,224.26 will be reimbursed by CPS Energy for the Bynum Avenue (West Gerald Avenue to Southwest Military Drive) project, a 2017 Bond funded project, located in Council District 4. Funds are available from the 2017 - 2022 General Obligation Bond Program and are included in the FY 2020 - FY 2025 Capital Improvement Program.
BACKGROUND INFORMATION:
Project Background
On May 6, 2017, voters approved the 2017 Bond Program which authorized $7,730,000.00 for street improvements for the Bynum Avenue (West Gerald Avenue to Southwest Military Drive) project. This project will provide for the street reconstruction of Bynum Avenue from West Gerald Avenue to Southwest Military Drive including curbs, sidewalks, driveway approaches, drainage, and utility improvements as appropriate and within available funding. Construction is anticipated to begin October 2020 and estimated to be completed by September 2021.
Procurement of Services
This project was advertised on June 17, 2020 for construction bids in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, on TVSA and through the electronic bidding site CivCast. Bids were opened on July 17, 2020 and four bids were received; however the lowest bidder was deemed unresponsive. Austin Bridge & Road, LP submitted the lowest responsive bid.
This contract will be awarded in compliance with the new Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts to be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority and women-owned business participation on the contract. The Goal Setting Committee set a 15% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 1% African American Business Enterprise (AABE) subcontracting goal. Austin Bridge & Road, LP has committed to meeting the subcontractor participation goal.
This construction contract was developed utilizing the low bid process. Therefore, a Contracts Disclosure Form is not required.
ISSUE:
This ordinance accepts the lowest responsive bid and awards a construction contract to Austin Bridge & Road, LP in the amount of $6,380,445.79 of which $729,394.48 will be reimbursed by San Antonio Water System (SAWS) and $458,224.26 will be reimbursed by CPS Energy for the Bynum Avenue (West Gerald Avenue to Southwest Military Drive) project, a 2017 Bond funded project, located in Council District 4.
This project will provide for the street reconstruction of Bynum Avenue from West Gerald Avenue to Southwest Military Drive including curbs, sidewalks, driveway approaches, drainage, and utility improvements as appropriate and within available funding. Construction is anticipated to begin October 2020 and estimated to be completed by September 2021.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this project; however, considering the additional time required for another solicitation process this would adversely affect the timely completion of the project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $6,380,445.79 payable to Austin Bridge & Road, LP of which $729,394.48 will be reimbursed by SAWS and $458,224.26 will be reimbursed by CPS Energy. Funds are available from the 2017 - 2022 General Obligation Bond Program and are included in the FY 2020 - FY 2025 Capital Improvement Program.
RECOMMENDATION:
Staff recommends approval of this ordinance accepting the lowest responsive bid and awarding a construction contract to Austin Bridge & Road, LP of which $729,394.48 will be reimbursed by SAWS and $458,224.26 will be reimbursed by CPS Energy for the Bynum Avenue (West Gerald Avenue to Southwest Military Drive) project.