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File #: 20-5016   
Type: Grant Applications and Awards
In control: City Council A Session
On agenda: 9/17/2020
Posting Language: Ordinance accepting a grant award of $69,295,052.00 for the period beginning October 1, 2020 through September 30, 2021; approving a full year budget in the amount of $72,918,339.00 which includes program income of $1,000 and an in-kind match of $3,622,287.00 for the purpose of managing the Child Care Services program in the 13 County Alamo Workforce Development Area; approving a personnel complement of 70 positions; and accepting up to 20% additional funding if awarded and matching funds are available in the City's budget. [Colleen M. Bridger, MPH, PhD, Assistant City Manager; Melody Woosley, Director, Human Services]
Attachments: 1. Draft Ordinance, 2. Ordinance 2020-09-17-0655
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DEPARTMENT: Human Services                     











FY 2021 Child Care Services Program




This ordinance authorizes budgetary, grant, and associated contract related actions for the City’s FY 2021 Child Care Services (CCS) Program, including:

a)                     acceptance of grant award from Workforce Solutions Alamo in the amount of $69,295,052.00 for the period of October 1, 2020 - September 30, 2021;

b)                     a total program budget of $72,918,339.00 including an in-kind match of up to $3,622,287.00 and $1,000.00 from program income, and a personnel complement of 70 positions; and

c)                     approval for the Director of the Department of Human Services to execute any and all documents related to acceptance of this grant, to include acceptance of additional grant funds, if awarded, and in-kind funds as available in the City’s budget, in amounts up to 20%.





For over 30 years, the Department of Human Services (DHS) has managed the CCS program in Bexar and 12 rural counties comprising the Alamo Workforce Development Areas. The program provides subsidized childcare for families meeting income and other qualification requirements. In FY 2020, the CCS program served 17,461 unduplicated children and provided 2,888 children with 3 months of care through COVID-19 relief programming.  On average, 13,590 children were served daily with over 6,642 children on a waitlist to receive subsidized childcare.


The Texas Workforce Commission (TWC) administers the State’s subsidized childcare program through the U.S. Department of Health and Human Services (HHS), Child Care Development Block Grant. TWC determines the allocation for childcare services based on federal appropriations, local needs, and contracts with Workforce Solutions Alamo (WSA), the local workforce development board, to implement the program. Through a competitive Request for Proposal (RFP) process, WSA awards contracts with local agencies to provide program services.






This ordinance authorizes acceptance of grant funds in the amount of $69,295,052.00 for the period of October 1, 2020 - September 30, 2021 with a total program budget of $72,918,339.00. The total budget includes program income of $1,000.00 and up to $3,622,287.00 of in-kind match funds from the City of San Antonio that is comprised of After School Challenge program, Youth Delegate Agencies, and PreK4SA which support early childhood and after school delegate agency contracts.


Awarded funding will provide operational costs including a personnel complement of 70 positions and direct childcare subsidy payments to 537 childcare vendors. Currently, CCS services are primarily provided to low-income families, parents enrolled in the WSA Workforce Choices Program (Choices) and those referred from the Texas Department of Family Protective Services, Child Protective Services (CPS) system.  Additionally, children are enrolled in CCS for a minimum of 12 months to ensure continuity of care for vulnerable children





Should authority to accept funding not be approved, WSA would award funding to another agency to provide child care services to the Alamo Workforce Board Area. Such an action may delay the provision of services to the community and may negatively impact currently enrolled children and families.





This ordinance authorizes the acceptance of grant funds in the amount of $69,295,052.00 for the period of October 1, 2020 - September 30, 2021. Required program match includes up to $3,622,287.00 of in-kind matching funds comprised of City of San Antonio funding and $1,000.00 from program income. Contractual funding will be allocated from this award and the grant will also support a personnel complement of 70 City positions in the Department of Human Services.





Staff recommends approval of this ordinance authorizing budgetary, grant and contract related items for the FY 2021 CCS Program. Continuation of program operations will ensure uninterrupted services to the community.