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File #: 20-5281   
Type: Staff Briefing - Without Ordinance
In control: Audit and Accountability Committee
On agenda: 9/15/2020
Posting Language: Basic Life and Accidental Death and Dismemberment, Voluntary Supplemental Life, and Dependent Life Insurance [Ben Gorzell, Chief Financial Officer; Lori Steward, Director, Human Resources]
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CITY OF SAN ANTONIO

HUMAN RESOURCES DEPARTMENT

Interdepartmental Correspondence

 

TO:                                           Erik Walsh, City Manager

 

FROM:                      Lori Steward, Director, Human Resources

 

COPIES:                      Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer

 

SUBJECT:                      Consideration of Completed High Profile Solicitation

 

DATE:                      September 15, 2020

 

The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability committee for review prior to the full City Council for consideration. 

 

Basic Life and Accidental Death and Dismemberment, Voluntary Supplemental Life, and Dependent Life Insurance - The Human Resources Department released a Request for Proposal (RFP) seeking responses from organizations qualified to provide Group Life and Accidental Death & Dismemberment, Voluntary Supplemental Life, and Dependent Life insurance coverage. The City’s Employee Benefits program provides group term life insurance and AD&D insurance to approximately 11,265 benefit eligible uniformed and civilian employees at no cost to the employee. This benefit is equal to one times the employee’s annual base salary up to $300,000. In addition, civilian employees may elect, at their own cost, voluntary supplemental term life insurance coverage equal to one to five times the employee’s annual base salary. The sum of all basic and supplemental coverage is not to exceed $1.5 million per employee. Civilian employees may also enroll in dependent life insurance coverage for a spouse or domestic partner at $25,000 and for children at $10,000 each.

 

Solicitation Type:                                           Request for Proposals

Contract Value:                                          $8.5 Million

Term of Contract:                                          3 years with 2, 1-year renewal options

Release Date:                                                               March 16, 2020

Closing Date:                                                               May 6, 2020

Number of Respondents:                     8 (One Respondent deemed non-responsive for failure to accept City’s terms and conditions contained in the solicitation document)

Contracts to be Awarded:                     1

Proposed Council Date:                     October 1, 2020

Evaluation Criteria:                                          Experience, Background, Qualifications: 30 Points

                                                                                    Proposed Plan: 35 Points

                                                                                    Price: 20 Points

                                                                                    Local Preference Program: 10 Points

                                                                                    Veteran Owned Small Business Preference Program: 5 Points

SBEDA Program:                                          Waiver Approved

Voting Members:                     Lori Steward, Director, Human Resources

Wanda Heard, Assistant Director, Human Resources

Jim Thomas, Employee Benefits Administrator, Human Resources

Pat Atkins, Benefits Policy Administrator, Human Resources

 

 

Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendor.

 

Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.