DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Annual Contract for Cargo and Passenger Vans
SUMMARY:
This ordinance authorizes acceptance of contracts with Grande Truck Center, Gunn Chevrolet, LTD., and Silsbee Ford to provide an estimated twenty-three cargo and passenger vans for the Building and Equipment Services, Solid Waste, Fire, Library, Metropolitan Health District, Parks and Recreation, and Human Services Departments for FY 2020 and FY 2021 for a total cost of $852,539.50.
Funding in the amount of $217,710.50 is available from the FY 2020 Equipment Renewal and Replacement Fund (ERRF) Budget, $37,999.00 is available from the FY 2020 Solid Waste Operating and Maintenance Fund Budget and $64,330.00 is available from the FY 2020 General Fund Budget for a total amount of $320,039.50. Additional purchases from this contract are subject to the appropriation of subsequent annual funding.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the attached bid tabulation of four bids to provide an estimated twenty-three cargo and passenger vans in FY 2020 and FY 2021. These annual contracts would provide cargo and passenger vans for the Building and Equipment Services, Fire, Library, Metropolitan Health District, Parks and Recreation, and Human Services Departments.
These contracts will provide six replacement and one additional passenger van for the Solid Waste Management Department and two additional cargo vans for the Parks and Recreation Department for FY 2020. Fourteen cargo and passenger vans are pending replacement in FY 2021 that are subject to budget appropriation funding from the ERRF.
The Invitation for Bid (IFB) was evaluated based on the published bid specifications. The bid submitted by Gunn Chevrolet LTD, Item 1 did not include pricing for a high roof option and high roof shelving; the bid submitted by Silsbee Ford did not include pricing for the high roof...
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