DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
9/17/2020 Annual Contracts
SUMMARY:
An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $701,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:
A. RDO Equipment Co. for John Deere Industrial Parts, $30,000.00 annually; $150,000.00 contract period (1 contract, Solid Waste Management Department)
B. Collision Country Repair Center for Medium and Heavy Duty Truck Collision Repair, $200,000.00 annually (1 contract, Solid Waste Management)
C. Ennis-Flint, Inc. for Acrylic Waterborne Traffic Paint, $78,000.00 annually (1 contract, Aviation)
D. Bibliotheca, LLC for Amendment to 3M RFID Maintenance Agreement, $315,000.00 annually (1 contract, San Antonio Public Library)
E. LJ Power, Inc. for Change Order to Annual Contract for Citywide Maintenance and Repair of Generators & Associated Equipment, $78,000.00 annually; $468,000.00 total change order value (1 contract, Citywide)
BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.
Contracts procured on the basis of low bid:
A. RDO Equipment Co. for John Deere Industrial Parts, $30,000.00 annually; $150,000.00 contract period, October 1, 2020 through December 31, 2023, with two, one-year renewal options - will provide the Solid Waste Management Department with parts for John Deere Industrial equipment. There are currently 5 John Deer...
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