City of San Antonio - File #: 20-5021

• File #: 20-5021
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 10/1/2020
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $700,327.00, included in the respective department's FY 2021 Adopted Budget: (A) RDO Equipment Co., for repair parts for John Deere industrial equipment; (B) Collision Country Repair Center for collision repair services for medium and heavy duty trucks; (C) Ennis-Flint, Inc., for acrylic waterborne traffic paint; (D) Bibliotheca, LLC, for an amendment to the maintenance agreement for 3M Radio Frequency Identification (RFID) equipment; and (E) LJ Power, Inc., for a change order to the annual contract for citywide maintenance and repair of generators & associated equipment. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

9/17/2020 Annual Contracts


SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $701,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. RDO Equipment Co. for John Deere Industrial Parts, $30,000.00 annually; $150,000.00 contract period (1 contract, Solid Waste Management Department)
B. Collision Country Repair Center for Medium and Heavy Duty Truck Collision Repair, $200,000.00 annually (1 contract, Solid Waste Management)
C. Ennis-Flint, Inc. for Acrylic Waterborne Traffic Paint, $78,000.00 annually (1 contract, Aviation)
D. Bibliotheca, LLC for Amendment to 3M RFID Maintenance Agreement, $315,000.00 annually (1 contract, San Antonio Public Library)
E. LJ Power, Inc. for Change Order to Annual Contract for Citywide Maintenance and Repair of Generators & Associated Equipment, $78,000.00 annually; $468,000.00 total change order value (1 contract, Citywide)

BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. RDO Equipment Co. for John Deere Industrial Parts, $30,000.00 annually; $150,000.00 contract period, October 1, 2020 through December 31, 2023, with two, one-year renewal options - will provide the Solid Waste Management Department with parts for John Deere Industrial equipment. There are currently 5 John Deer...