CITY OF SAN ANTONIO
AVIATION DEPARTMENT
INTERDEPARTMENTAL CORRESPONDENCE
TO: Erik Walsh, City Manager
FROM: Jesus H. Saenz, Jr., IAP, Director of Airports
COPY: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer; Carlos Contreras, Assistant City Manager
SUBJECT: Post-Solicitation Briefing for Airfield Improvements Package 7 - Remove Bridge, Remove Municipal Solid Waste, and Reconstruct Taxiway R (Connector)
DATE: October 20, 2020
The City regularly partners with the Federal Aviation Administration (FAA) for continued Airport Improvement Program (AIP) grant funding for eligible large and critical airfield projects at the San Antonio International Airport. This year, the City was able to apply for Coronavirus Aid, Relief, and Economic Security Act (CARES) funds as well. On June 11, 2020, the City Council authorized grant applications in support of the Airfield Improvements Package 7 project which consisted of a base bid for the demolition of the Taxiway (TW) R connector bridge, excavation, removal and disposal of buried Municipal Solid Waste, and the backfill and sodding of the excavation. Additive alternates were included for (1) construction of full-strength concrete Taxiway pavement; (2) construction of asphalt shoulders along Taxiway; (3) demolition of a portion of the temporary Taxiway bypass for conversion to a vehicle service road; and, (4) mill and overlay of RW 13L-31R.
In September 2020, the FAA notified the City that funding for the additive alternates would be shifted to FY 2021 grant submittal for AIP funding. As the solicitation of these services followed Local Government Code 2269, the Aviation Department is recommending City Council authorize a contract award for the base bid to the successful respondent. Once funding for the additive alternates has been secured, the Aviation Department will bring an amendment to the contract to City Council for consideration to authorize the work outlined in the additive alternates, which is anticipated for October 2021.
On March 27, 2020, a Request for Competitive Sealed Proposals (RFCSP) was released and advertised in CivCast for the Airfield Improvements Package 7 project including the alternates at an estimated contract value of $18 million.
Four proposals were received on May 12, 2020 and all were deemed eligible for evaluation. The evaluation committee representatives were Jesus H. Saenz, Jr., IAP, Director of Airports; Loyce Clark, Chief of Asset & Planning, Aviation Department; Dennis Fiemeyer, PE, CM, Construction & Development Manager, Aviation Department; Candyce Selby, PE, CM, Senior Engineer, Aviation Department; and John Verburg, PE, Senior Aviation Project Manager, Atkins North America, Inc. The evaluation committee met to discuss and score all proposals, including the additive alternates, on June 9, 2020. The committee short-listed the two top-ranked respondents for interviews. The committee reconvened on June 25, 2020 for interviews which were followed by final discussion and scoring on the entire project including the additive alternates. The committee recommends awarding the contract to the highest-ranked respondent.
This item is scheduled for Council consideration on November 12, 2020.