CITY OF SAN ANTONIO
PARKS AND RECREATION DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Homer Garcia III, Director, Parks and Recreation Department
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Dr. Colleen Bridger, Assistant City Manager; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High-Profile Solicitation
DATE: October 20, 2020
The following high-profile project has completed the solicitation process. This item is presented to the Audit and Accountability committee for review prior to the full City Council for consideration.
On-Call Engineering and Landscape Architectural Services for Howard W. Peak Greenway Trails (Parks and Recreation) -City of San Antonio solicited proposals from qualified respondents to provide design work related to Greenway Trail projects. Greenway Trail projects consist of paved, multi-use hike and bike trails built primarily in floodplain areas along San Antonio waterways. Design work will primarily include civil engineering and landscape architecture. Other disciplines may include land surveying, structural engineering, mechanical and electrical design, traffic engineering, environmental, archaeological, and graphic design. Scope of projects to be designed may include multi-use trails, trailheads, parking lots, culverts, low water crossings, bridges, retaining walls, low-impact development features, signage, conceptual design graphics, public meetings, construction cost estimating, bid phase services, construction supervision, and construction inspections.
Solicitation Type: Request for Qualifications
Contract Value: $2 Million
Term of Contract: 3 years with 1, 2-year renewal option
Number of Respondents: 16
Contracts to be Awarded: 3
Council Consideration: December 3, 2020
Evaluation Criteria: Experience, Background, Qualifications of Firm, Key Personnel, and Key Sub-Consultants: 45 points
Understanding of the Project and Proposed Management Plan: 30 points
Experience with issues in the San Antonio Region & past experience with the City of San Antonio Contracts: 25 points
SBEDA Requirements: 21% M/WBE Subcontracting Requirement
1% AABE Subcontracting Requirement
Mentorship Program Requirement
Local Preference Program: Not Applicable
Veteran Owned Small Business Preference Program: Not Applicable
Voting Members: Nikki Ramos, Assistant Director, Parks & Recreation
Brandon Ross, Greenway Trails Division Manager, Parks & Recreation
Agdel Rivera, Greenway Trails Project Manager, Parks & Recreation
Veronica Barefield, Senior Engineering Associate, Public Works Department
Rodney Dziuk, Capital Program Manager, Public Works Department
Reuben Bazan, Program Manager Associate, San Antonio River Authority
*One Evaluation meeting held with interviews and scoring completed.
Due diligence conducted for the respondents to the above solicitation included a search of federal and state department lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendors.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.