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File #: 20-5595   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 11/5/2020
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $473,000.00, included in the respective department's FY 2021 Adopted Budget: (A) Ergon Asphalt & Emulsions, Inc., for asphalt, oil and emulsion; (B) Petroleum Solutions, Inc., dba JF Petroleum Group, for tank level sensing and leak detection parts and service; (C) Swarco Reflex LLC for Aviation glass beads; (D) HD Supply Construction Supply LTD for bagged Portland and masonry cement and ready mix concrete; and (E) Oxford Immunotec USA, Inc., for TB test kits and supplies. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. Table of Contents, 2. Contract Summary Sheet, Ergon Asphalt & Emulsions, Inc., 3. Bid Tab - Asphalt, Oil & Emulsions, 4. Contract Summary Sheet, Petroleum Solutions, Inc. dba JF Petroleum Group, 5. Bid Tab - Tank Level Sensing & Leak Detection Parts & Service, 6. Contract Summary Sheet, Swarco Reflex LLC, 7. Bid Tab - Aviation Glass Beads, 8. Contract Summary Sheet, HD Supply Construction Supply LTD, 9. Bid Tab - Bagged Portland, Masonry & Ready Mix Concrete, 10. Contract Summary Sheet, Oxford Immunotec USA, Inc., 11. Bid Tab - TB Test Kits & Supplies, 12. Certificate of Exemption, 13. Draft Ordinance, 14. Ordinance 2020-11-05-0780
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

11/05/2020 Annual Contracts


SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $473,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Ergon Asphalt & Emulsions, Inc. for Asphalt, Oil and Emulsion, $177,000.00 annually (1 contract, Public Works Department)

B. Petroleum Solutions, Inc. dba JF Petroleum Group for Tank Level Sensing and Leak Detection Parts and Service, $40,000.00 annually; $200,000.00 contract period (1 contract, Building & Equipment Services)

C. Swarco Reflex LLC for Aviation Glass Beads, $37,000.00 annually; $185,000.00 total contract value (1 contract, Aviation)

D. HD Supply Construction Supply LTD for Bagged Portland, Masonry & Ready Mix Concrete, $64,000.00 annually (1 contract, Public Works)

E. Oxford Immunotec USA, Inc. for TB Test Kits and Supplies, $155,000.00 annually (1 contract, San Antonio Metropolitan Health District)

BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Ergon Asphalt & Emulsions, Inc. for Asphalt, Oil and Emulsion, $177,000.00 annually, upon award through December 31, 2023, with two, one-year renewal options - will provide the Public Works Department with asphalt, oil and emulsion for the construction and repair of City streets. These materials will be utilized ...

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