city of San Antonio


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File #: 20-5796   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 11/12/2020
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $707,000.00, included in the respective department's FY 2021 Adopted Budget: (A) Doggett Freightliner of South Texas and Rush Truck Centers of Texas, L.P., for replacement parts for brush hauling and garbage collection trucks and equipment; (B) Southland Printing Company, Inc., for parking spitter tickets for the Aviation Department; and (C) Structural and Steel Products, Inc., for flex beams and guard posts. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. Table of Contents, 2. Contract Summary Sheet - Doggett Freightliner of South Texas & Rush Truck Center, 3. Bid Tab - Freightliner, Hino, Peterbilt Parts, 4. Contract Summary Sheet - Southland Printing Company, Inc., 5. Bid Tab - Aviation Spitter Tickets, 6. Contract Summary Sheet - Structural and Steel, 7. Bid Tab - Flex Beam and Guard Post, 8. Ordinance 2020-11-12-0822
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

11/12/2020 Annual Contracts

SUMMARY:

An ordinance awarding four contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $707,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Doggett Freightliner of South Texas & Rush Truck Center-San Antonio for Freightliner, Hino, Peterbilt Parts, $600,000.00 annually (2 contracts, Solid Waste Management Department)

B. Southland Printing Company, Inc. for Aviation Spitter Tickets, $32,000.00 annually; $160,000.00 total contract value (1 contract, Aviation)

C. Structural and Steel Products for Flex Beam and Guard Post, $75,000.00 annually (1 contract, Public Works)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Doggett Freightliner of South Texas & Rush Truck Center-San Antonio for Freightliner, Hino, Peterbilt Parts, $600,000.00 annually, upon award through September 30, 2023, with two, one year renewal options - will provide the Solid Waste Management Department, Fleet Operations Division, with contractors to furnish replacement parts for Freightliner, Hino, and Peterbilt equipment for in-house repairs. This equipment is utilized for the hauling of brush and refuse collection.

B. Southland Printing Company, Inc. for Aviation Spitter Tickets, $32,000.00 annually; $160,000.00 total contract value, January...

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