CITY OF SAN ANTONIO
PUBLIC WORKS DEPARTMENT
INTERDEPARTMENTAL CORRESPONDENCE
TO: Erik Walsh, City Manager
FROM: Razi Hosseini, P.E., R.P.L.S., Director, Public Works
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Roderick J. Sanchez, AICP, CBO, Assistant City Manager; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: November 17, 2020
The following high-profile action has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to the full City Council for consideration.
On-Call Citywide Traffic Signal Optimization (Congestion Mitigation and Air Quality Improvements Program) The City of San Antonio issued a Request for Qualifications (RFQ) to solicit for qualified engineers to provide on call or as needed traffic engineering services including data collection and implementation of updated traffic signal timing plans along the City’s top 100 corridors. The short term improvements as a result of the information collected may result in lane assignment changes or signal head changes and identify long term improvements to include in future bond programs.
Department: Public Works
Solicitation Type: Request for Qualifications
Contract Value: $4.5 million (not to exceed $375,000 per contract year per consultant)
Term of Contract: 1 year with 2, 1-year renewal options
Number of Respondents: 9
Contracts to be Awarded: 4
Council Consideration: January 2021
Evaluation Criteria: Experience, background and qualifications of firm, key personnel and key sub-consultants: 40 points
Understanding of project and proposed management plan: 30 points
Experience with issues in the San Antonio region and past experience with the City of San Antonio: 30 points
SBEDA Program: Not Applicable
Local Preference Program: Not Applicable
Veteran Owned Small Business Preference Program: Not Applicable
Voting Members: Roderick J. Sanchez, AICP, CBO, Assistant City Manager, City Manager’s Office
Luis Maltos, P.E., Assistant Director, Public Works Department
Marc Jacobson, P.E., PTOE, Transportation Systems Management Operations Program Manager, Public Works Department
Lilly Banda, P.E., PTOE, Capital Programs Manager, Public Works Department
Caron Lay, PMP, LSSBB, Project Control Manager, Public Works Department
John Giannotti, P.E., TransGuide Operations Manager, TxDOT
Due diligence conducted for the respondents to the above solicitation included a search of federal and state department lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendors.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.