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File #: 20-6689   
Type: Staff Briefing - Without Ordinance
In control: Audit and Accountability Committee
On agenda: 11/17/2020
Posting Language: Specialized Air Conditioning Maintenance and Repair for IT Spaces [Ben Gorzell, Chief Financial Officer; Craig Hopkins, Chief Information Officer, Information Technology Services]
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TO: Erik Walsh, City Manager

FROM: Craig Hopkins, Chief Information Officer, Information Technology Services Department

COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer

SUBJECT: Consideration of Completed High Profile Solicitation

DATE: November 17, 2020

The following high-profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to the full City Council for consideration.

Specialized Air Conditioning Maintenance and Repair for IT Spaces (ITSD) - The Information Technology Services Department (ITSD) solicited an annual contract to provide preventative and remedial maintenance, inspection and repair of air conditioning systems dedicated to telecommunications spaces for City managed facilities. Contractor will be responsible for all labor, equipment, materials, expertise and tools required to perform maintenance and repair services of heating, ventilation and air conditioning equipment.

Solicitation Type: Request for Competitive Sealed Proposals (RFCSP)
Contract Value: $228,700.00 (Bids received for the data center locations only and recommend moving forward with contract award. No bids were received for network room locations resulting in a reduced contract value)
Term of Contract: 3 years with 2, 1-year renewal options
Number of Respondents: 4 (two Respondents deemed non-responsive for failure to submit the required proposal bond)
Contracts to be Awarded:|910|Council Consideration: January 14, 2021
Evaluation Criteria: Experience, Background, Qualifications: 25 points
Proposed Plan: 35 points
Price: 20 points
SBE Prime Contract Program: 10 points
M/WBE Prime Contract Program: 10 points
SBEDA Requirements: 12% SBE Subcontracting Requirement

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