city of San Antonio


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File #: 20-6421   
Type: Staff Briefing - Without Ordinance
In control: Early Childhood Education Municipal Development Corporation Board of Directors
On agenda: 11/19/2020
Posting Language: Board action to approve a professional services agreement with Worldwide Languages & Communication, LLC to provide written Spanish translations of Pre-K 4 SA documents and communications for three (3) years with two (2) one year renewal options in an amount not to exceed $75,000.00. [Sarah Baray, Ph.D., Pre-K 4 SA CEO]
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DEPARTMENT: Pre-K 4 SA


DEPARTMENT HEAD: Sarah Baray, Ph.D.


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Spanish Translation Services


SUMMARY:

This item requests Board action to approve a professional services agreement with Worldwide Languages & Communication, LLC to provide written Spanish translations of Pre-K 4 SA documents and communications for three (3) years with two (2) one year renewal options in an amount not to exceed $75,000.00.

BACKGROUND INFORMATION:

As a best practice to serve its diverse student population and engage its large Spanish-speaking community, Pre-K 4 SA utilizes translation services to provide essential documents and communications such as the Parent Handbook, Constant Contact emails, and newsletters in both English and Spanish.

A Request for Proposal was released on August 13, 2020, seeking proposals for Spanish language translations of Pre-K 4 SA documents and materials, including informational flyers and handouts, student handouts, and miscellaneous documents. Pre-K 4 SA evaluated each of the twelve eligible responses received based on set criteria that included: experience; background and qualifications; proposed plans; pricing schedule; Local Preference; Veteran-Owned Preference, and Small Business Preference. The selection committee was comprised of Pre-K 4 SA staff from the Office of the CEO, Operations, Communications and Fiscal.

In order to provide the translation services in accordance with Pre-K 4 SA best practices, staff recommends approval of a professional services contract with Worldwide Languages & Communication, LLC to provide written Spanish language translation services of Pre-K 4 SA informational flyers and handouts, student handouts, and miscellaneous documents. The term of the contract is for three-years with the option to renew and extend the term with two additional one-year periods in an amount not to exceed $75,00.00. Worldwide Languages & Communication, LLC was the highest ranked firm during...

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