City of San Antonio - File #: 20-6299

• File #: 20-6299
• Type: Misc - Professional Services Agreements
• In control: City Council A Session
• On agenda: 12/10/2020
• Posting Language: Ordinance approving a Professional Services Agreement with RJN Group, Inc., in an amount not to exceed $1,416,667.00 annually for the Underground Storm Drain Video Inspection Program for a term of one year, with an option to renew for up to two additional one-year extensions at the City’s discretion for a possible maximum contract total value not to exceed $4,250,001.00. with funds available from the FY 2021 Storm Water Operating Fund Adopted Budget and funding for subsequent optional contract extensions subject to City Council approval of future annual budgets. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works]

Date	Ver.	Action By	Action	Result
12/10/2020	1	City Council A Session

DEPARTMENT: Public Works


DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S.


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Professional Services Agreement: Underground Storm Drain Video Inspection Program


SUMMARY:

An ordinance approving the execution of a Professional Services Agreement between RJN Group, Inc. and the City of San Antonio in an amount not to exceed $1,416,667.00 annually for the Underground Storm Drain Video Inspection Program. This agreement is for a term of one year, with an option to renew for up to two additional one-year extensions at the City's discretion under the same terms and conditions for a possible maximum contract total value not to exceed $4,250,001.00. Funds are available from FY 2021 Storm Water Operating Fund Adopted Budget and funding for subsequent optional contract renewal extensions is subject to City Council approval of future annual budgets.


BACKGROUND INFORMATION:

The City has an estimated 800 miles of underground storm drain pipes of various ages, material composition, and conditions. To prioritize pipe maintenance and replacement, a Closed Circuit Televising (CCTV) video recorded pipe inventory and assessment is needed. The Public Works Department has previously contracted with RJN Group, Inc. to provide underground storm drainage video inspection for pipe condition assessments. However, this previous annual contract expired June 30, 2020.

This proposed contract will be utilized to provide underground storm drainage video inspection and pipe condition assessments to identify locations requiring repair or maintenance to ensure proper storm water drainage conveyance.

Procurement of Services
A Request for Qualifications (RFQ) for the Underground Storm Drain Video Inspection Program was released on March 23, 2020, and was advertised in the San Antonio Hart Beat, the City's website, the Texas Electronic State Business Daily, on TVSA, and through the online bidding website CivCast. Responses were due on Ma...