DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Olmos Dam Gate House Plumbing Repairs
SUMMARY:
This ordinance authorizes a contract with HJD Capital Electric, Inc. to provide labor, parts, materials, and equipment to install a new domestic water supply to the Olmos Dam restroom and janitor sink and replace the vertical duct iron sewer drain lines located at Olmos Dam Gate House for the Public Works Department. Funding for this contract in the amount of $74,535.06 is available through the FY 2021 - FY 2026 Capital Improvement Program.
BACKGROUND INFORMATION:
Submitted for Council consideration and action is the bid submitted by HJD Capital Electric, Inc. in the amount of $74,535.06 to provide the Public Works Department with a new domestic water supply line that will service the Olmos Dam facility and replace damaged cast iron sewer drain lines. Upon completion of work, Public Works staff will have useable restroom facilities and drinking water at the Olmos Dam facility which is vital for staff performing routine maintenance and during storm events.
The City issued a Formal Invitation for Bid for (IFB 6100012599) for Olmos Dam Drain Repair on June 17, 2020 with submission deadline of July 10, 2020. Four bid responses were received. The lowest bid response received was deemed non-responsive since the bidder failed to submit the required bid bond. The second lowest bid response, HJD Capital Electric, Inc. met all bid specification requirements and is recommended for award.
The initial term of the agreement shall begin upon approval of the contract by City Council and shall terminate upon completion of all work described herein or delivery of all goods and services ordered as applicable.
ISSUE:
This contract will provide the Public Works Department with a contractor that will furnish all labor, parts, materials, equipment and supplies to install a new dedicated water supply line supply and replace damaged sewer drain lines at the Olmos Dam facility. This facility has not had any improvements in approximately 40 years, and these improvements will provide drinking water and functioning restroom facilities for Public Works Staff at this location.
This contract is within the scope of the SBEDA Program. However, due to lack of available firms and/or subcontracting opportunities, the Goal Setting Committee was unable to apply a SBEDA tool to this contract.
The recommended award is to the lowest responsive bidder, who is also a local business. Therefore, application of the Local Preference Program was not required.
The Veteran-Owned Small Business (VOSB) Preference Program does not apply to construction services contracts, so no preference was applied to this contract.
ALTERNATIVES:
Should this contract not be approved, Public Works staff and visitors will not have access to functioning restrooms and drinking water at this location.
FISCAL IMPACT:
The ordinance accepts a contract with HJD Capital Electric, Inc. to provide Olmos Dam Drain Repairs for the Public Works Department for a total cost of $74,535.06. Funding for this contract is available through the FY 2021 - FY 2026 Capital Improvement Program.
RECOMMENDATION:
Staff recommends the approval of this contract with HJD Capital Electric, Inc. in the amount of $74,535.06 to provide all labor, material and equipment for the Olmos Dam Drain Repairs for the Public Works Department.
This contract is procured on the basis of low bid and a Contracts Disclosure Form is not required.