DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Paging Modernization & Implementation for San Antonio International Airport
SUMMARY:
An ordinance accepting a contract with Ford Audio-Video Systems, LLC to implement a Terminal A paging system replacement, a Terminal B paging system update and provide on-going maintenance, support and licenses at the San Antonio International Airport for a total cost of $1,562,718.66 over a five year period. Funding in the amount of $1,422,709.00 for system design and implementation is available from the Airport Improvement and Contingency Fund and is included in the FY 2021 - FY 2026 Capital Improvement Program, and funding in the amount of $10,435.50 for maintenance and support is available from the FY 2021 Airport Operating and Maintenance Fund Budget. Funding for future fiscal years of this contract is subject to City Council approval of the annual budget.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is a proposal submitted by Ford Audio-Video Systems LLC to implement Terminal A paging system replacement, a Terminal B paging system update and to provide on-going maintenance, support and licenses at the San Antonio International Airport. This replacement, upgrade, and maintenance project is required to maintain critical customer service and safety communications at the San Antonio International Airport.
The City issued a Request for Competitive Sealed Proposals (RFCSP) for "Paging Modernization & Implementation" RFCSP 6100011208 on July 20, 2020 with a submission deadline of September 4, 2020. One proposal was received and deemed eligible for evaluation. Ford Audio-Video Systems, LLC is recommended for contract award based on the City's standard RFCSP evaluation process.
The evaluation committee met on October 7, 2020 to evaluate the one proposal received. The evaluation committee consisted of representatives from the Aviation D...
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