City of San Antonio - File #: 20-7487

• File #: 20-7487
• Type: Capital Improvements
• In control: City Council A Session
• On agenda: 1/21/2021
• Posting Language: Ordinance awarding the FY 2021 Pavement Preservation Package 2 - Base Repair Task Order Contract to Winters and White, LLC in an amount not to exceed $889,626.00 with reimbursement from San Antonio Water System and CPS Energy in an amount consistent with necessary adjustments to their existing infrastructure related to street maintenance pavement preservation projects identified in the Infrastructure Management Program. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works]
• Related files: 20-6494

Date	Ver.	Action By	Action	Result
1/21/2021	1	City Council A Session	approved	Pass

DEPARTMENT: Public Works


DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S.


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Contract Award: FY 2021 Pavement Preservation Package 2 - Base Repair Task Order Contract


SUMMARY:

An ordinance accepting the lowest responsive bid and awarding the FY 2021 Pavement Preservation Package 2 - Base Repair Task Order Contract to Winters and White, LLC in an amount not to exceed $889,626.00 of which $27,250.00 will be reimbursed by San Antonio Water System (SAWS) and $11,250.00 will be reimbursed by CPS Energy for necessary adjustments to their existing infrastructure related to street maintenance pavement preservation projects identified in the Infrastructure Management Program.


BACKGROUND INFORMATION:

Project Background
With the adoption of the FY 2021 Budget on September 17, 2020, City Council approved a $102 million Street Maintenance Program (SMP) budget, comprised of both $12 million in-house and $90 million contractual street maintenance projects. The FY 2021 SMP includes 282 Street Maintenance projects totaling $43 million, deferred from FY 2020 due to financial impacts of COVID 19; and, $59 million in new projects encompassing 935 SMP projects. This ordinance authorizes a contract totaling $889,626.00 to construct FY 2021 Street Maintenance Pavement Preservation Projects. Additional contracts are scheduled to be awarded at a later date for the remaining SMP.

Procurement of Services
FY 2021 Pavement Preservation Package 2 - Base Repair Task Order Contract was advertised for construction bids on August 26, 2020 in the San Antonio Hart Beat, the City's website, the Texas Electronic State Business Daily, on TVSA and through the electronic bidding site CivCast. Bids for the FY 2021 Pavement Preservation Package 2 - Base Repair Task Order were due on September 29, 2020 with five (5) responsive bids received. Winters and White, LLC was the lowest responsive bidder as indicated in the included bid summary ...