City of San Antonio - File #: 20-7219

• File #: 20-7219
• Type: Purchase of Services
• In control: City Council A Session
• On agenda: 1/21/2021
• Posting Language: Ordinance approving a contract with Bud Griffin Customer Support San Antonio LLC, to provide preventative and remedial maintenance, inspection and repair of air conditioning systems dedicated to spaces that house specialized information technology equipment within City managed facilities for an estimated total cost of $228,700.00 over a five-year period. Funding in the amount of $43,460.00 is available in the FY 2021 Information Technology Department Operating Fund Budget. Funding for subsequent years of this contract is subject to City Council approval of each annual budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
1/21/2021	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Specialized Air Conditioning Maintenance and Repair for IT Spaces (ITSD)


SUMMARY:

This ordinance authorizes a contract with Bud Griffin Customer Support, San Antonio LLC, to provide preventative and remedial maintenance, inspection and repair of air conditioning systems dedicated to spaces that house specialized IT equipment within City managed facilities for an estimated total contract value of $228,700.00 over a five-year period. Funding in the amount of $43,460.00 is available in the FY 2021 Information Technology Department Operating Fund Budget. Funding for subsequent year of this contract is subject to City Council approval of the annual budget and funds.


BACKGROUND INFORMATION:

Submitted for Council consideration and action is the proposal from Bud Griffin Customer Support, San Antonio LLC, to provide all labor, equipment, materials, expertise and tools required to perform maintenance and repair services of heating, ventilation and air conditioning equipment dedicated to spaces that house specialized IT equipment throughout the City. Specifically, this contract will provide for service to Computer Room Air Conditioning units (CRAC) located at key data centers within the Information Technology Services Department (ITSD) Frio Location, San Antonio Office of Emergency Management (SAOEM) and the Public Safety Answering Point (PSAP). These data centers house all critical server and network components for all City hosted software and mainframe in primary or redundant capacities to ensure that all IT systems run at peak capacity. CRAC units monitor and maintain air temperature, air distribution and humidity in these data centers.

The City issued Request for Competitive Sealed Proposals (RFCSP) for Annual Contract for Specialized Air Conditioning Maintenance and Repair for IT Spaces (ITSD) on January 31, 2020 with a submission deadline of April 20,...