DEPARTMENT: Public Works
DEPARTMENT HEAD: Razi Hosseini, P.E, R.P.L.S.
COUNCIL DISTRICTS IMPACTED: 1, 2, 3, 4, 5, 6, 7 & 9
SUBJECT:
2017 Bond Program Pedestrian Mobility & Streets Task Order Contract Packages 9 and 10
SUMMARY:
Consideration of the following items related to the Pedestrian Mobility & Streets 2017 - 2022 Bond Program Projects located in Council Districts 1, 2, 3, 4, 5, 6, 7 and 9:
A. Ordinance accepting the lowest responsive bid and awarding a task order contract to F.D. Concrete, LLC for the 2017 Bond Program Pedestrian Mobility & Streets Projects Package 9 in an amount not to exceed $3,806,777.00, of which $230,915.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure. Funds are available from the 2017 - 2022 General Obligation Bond Program and are included in the FY 2021 - FY 2026 Capital Improvement Program.
B. Ordinance accepting the lowest responsive bid and awarding a task order contract to F.D. Concrete, LLC for the 2017 Bond Program Pedestrian Mobility & Streets Projects Package 10 in an amount not to exceed $3,945,777.00, of which $251,515.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure. Funds are available from the 2017 - 2022 General Obligation Bond Program and are included in the FY 2021 - FY 2026 Capital Improvement Program.
BACKGROUND INFORMATION:
On May 6, 2017, voters approved the 2017 Bond Program, which authorized $48 million for Pedestrian Mobility & Street improvement projects in Council Districts 1, 2, 3, 4, 5, 6, 7 and 9. These contracts will be utilized to complete the construction of new sidewalks, pedestrian crossings, ramps and associated improvements. Projects are identified and selected through coordination with Public Works staff and the respective Council District offices.
Previous Council Action
The following table illustrates the Pedestrian Mobility & Street packages that have been awarded since the 2017 Bond approval:
|
Item |
Amount |
|
Pedestrian Mobility & Streets Task Order Contract Package 1 |
$2,363,777.50 |
|
Pedestrian Mobility & Streets Task Order Contract Package 2 |
$2,392,929.23 |
|
Pedestrian Mobility & Streets Task Order Contract Package 4 |
$2,887,777.50 |
|
Pedestrian Mobility & Streets Task Order Contract Package 5 |
$2,256,948.00 |
|
Pedestrian Mobility & Streets Task Order Contract Package 6 |
$3,625,948.50 |
|
Pedestrian Mobility & Streets Task Order Contract Package 7 |
$3,948,777.00 |
|
Pedestrian Mobility & Streets Task Order Contract Package 8 |
$3,308,858.00 |
|
Total Pedestrian Mobility & Streets Awarded to date |
$20,785,015.73 |
Procurement of Services
A. The Pedestrian Mobility & Streets Package 9 was advertised on October 7, 2020 in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, on TVSA and through electronic bidding site CivCast. Bids for Package 9 were due on November 10, 2020 with five (5) responsive bids received. F.D. Concrete, LLC was the lowest responsive bidder as indicated in the included bid summary matrix.
B. The Pedestrian Mobility & Streets Package 10 was advertised on October 7, 2020 in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, on on TVSA and through electronic bidding site CivCast. Bids were due on November 13, 2020 with five (5) responsive bids received. F.D. Concrete, LLC was the lowest responsive bidder as indicated in the included bid summary matrix.
These contracts will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract to maximize the amount of small, minority, and women-owned business participation. Summarized below are the SBEDA goals for each contract.
A. The Goal Setting Committee set a 25% Minority/Women Business Enterprise (M/WBE) subcontracting goal and 2% African American Business Enterprise (AABE) subcontracting goal for Pedestrian Mobility & Streets Package 9. F.D. Concrete, LLC has committed to meeting these goals.
B. The Goal Setting Committee set a 25% Minority/Women Business Enterprise (M/WBE) subcontracting goal and 2% African American Business Enterprise (AABE) subcontracting goal for Pedestrian Mobility & Streets Package 10. F.D. Concrete, LLC has committed to meeting these subcontracting goals.
ISSUE:
Consideration of the following items related to the Pedestrian Mobility & Streets 2017 - 2022 Bond Program Projects:
A. This ordinance accepts the lowest responsive bid and awards a task order contract to F.D. Concrete, LLC for the 2017 Bond Program Pedestrian Mobility & Streets Projects Package 9 in an amount not to exceed $3,806,777.00, of which $230,915.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure.
B. This ordinance accepts the lowest responsive bid and awards a task order contract to F.D. Concrete, LLC for the 2017 Bond Program Pedestrian Mobility & Streets Projects Package 10 in an amount not to exceed $3,945,777.00, of which $251,515.00 will be reimbursed by San Antonio Water System (SAWS) for necessary adjustments to its existing infrastructure.
As part of the department’s continuing efforts to expedite project delivery and completion of 2017 Bond Pedestrian Mobility & Streets Projects, these task order contracts will allow Public Works to handle multiple pedestrian mobility projects to be delivered through the 2017 Bond Program. These Task Order Contracts are for the construction of sidewalks and other required work to complete pedestrian mobility and street projects located in Council Districts 1, 2, 3, 4, 5, 6, 7 and 9. The projects are identified and selected through coordination with Public Works staff and the respective Council District offices.
ALTERNATIVES:
As an alternative, City Council could request staff to re-bid these packages; however, considering the additional time required for another solicitation process would adversely affect the timely completion of the 2017 Bond Pedestrian Mobility & Streets projects in Districts 1, 2, 3, 4, 5, 6, 7 and 9.
FISCAL IMPACT:
A. This ordinance authorizes an amount not to exceed $3,806,777.00 payable to F.D. Concrete, LLC of which $230,915.00 will be reimbursed by SAWS for necessary adjustments to its existing infrastructure. Adjustments will be reimbursed to the City by SAWS as projects are identified. Funds are available from the 2017-2022 General Obligation Bond Program and are included in the FY 2021 - FY 2026 Capital Improvement Program.
Requirements for each task shall be detailed in the individual task orders assigned. The City makes no minimum guarantee pertaining to the volume of work. If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action.
B. This ordinance authorizes an amount not to exceed $3,945,777.00 payable to F.D. Concrete, LLC of which $251,515.00 will be reimbursed by SAWS for necessary adjustments to its existing infrastructure. Adjustments will be reimbursed to the City by SAWS as projects are identified. Funds are available from the 2017-2022 General Obligation Bond Program and are included in the FY 2021 - FY 2026 Capital Improvement Program.
Requirements for each task shall be detailed in the individual task orders assigned. The City makes no minimum guarantee pertaining to the volume of work. If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action.
RECOMMENDATION:
Staff recommends approval of Packages 9 and 10 in the amount of $7,752,554.00 to construct the 2017 Bond Pedestrian Mobility & Streets Projects identified in the 2017-2022 General Obligation Bond Program.