City of San Antonio - File #: 20-7489

• File #: 20-7489
• Type: Misc - Professional Services Agreements
• In control: City Council A Session
• On agenda: 2/18/2021
• Posting Language: Ordinance approving a professional services contract with Gallagher Benefit Services, Inc. in an amount up to $520,000.00 per year to provide employee benefit consulting services for civilian, uniform and retirees. Funding is available in the FY 2021 Employee Benefits Fund Adopted Budget. [Ben Gorzell, Chief Financial Officer; Lori Steward, Director, Human Resources]

Date	Ver.	Action By	Action	Result
2/18/2021	1	City Council A Session

DEPARTMENT: Human Resources


DEPARTMENT HEAD: Lori Steward, Human Resources Director


COUNCIL DISTRICTS IMPACTED: City-wide


SUBJECT:

Employee Benefits Consulting Contract


SUMMARY:

This Ordinance authorizes the City Manager or his designee to execute a contract with Gallagher Benefits Services, Inc. to provide employee benefit consulting services for civilian, uniformed, and retired employees with total compensation in an amount up to $520,000 per year. The term of this contract is three (3) years, beginning March 3, 2021 and ending March 3, 2024, with the option to renew for two (2) additional one (1) year periods, subject to and contingent upon funding by City Council.


BACKGROUND INFORMATION:

The City's Employee Benefits healthcare program covers approximately 11,265 benefit eligible civilian and uniformed employees and their dependents. The City also provides healthcare benefits for 1,600 retired employees and their dependents. The benefits consultant will create an overall benefits strategy for the organization, including best practices in wellness, to drive a culture of health as well as a comprehensive benefits package that will attract and retain a qualified workforce. Consultant services are an integral part of the annual budget process and play a vital supporting role during collective bargaining with Police and Fire unions. The services to be provided under this agreement include, but are not limited to, health plan modeling, claims costs estimates, legal compliance, trend analysis, and benchmark data for all City healthcare plans.

PROCUREMENT OVERVIEW:
On behalf of the Human Resources Department, the Finance Department Purchasing Division released a Request for Proposal (RFP) on August 26, 2020 seeking proposals for a qualified Respondent interested in providing Employee Benefits Consultant services. A pre-submittal conference was held on September 8, 2020, to allow for Respondent questions and clarification to the RFP. Six proposals...