DEPARTMENT: Parks and Recreation
DEPARTMENT HEAD: Homer Garcia III, Director
COUNCIL DISTRICTS IMPACTED: District 3
SUBJECT:
Construction Contract for the Salado Creek Hike and Bike Trail (Southside Lions Park to SE Military Drive)
SUMMARY:
This ordinance accepts the lowest responsive bid and awards a construction contract to Davila Construction, Inc. in an amount not to exceed $3,777,711.77 for the Salado Creek Hike and Bike Trail project (Southside Lions Park to SE Military Drive), located in Council District 3. Funding in the amount of $3,716,362.02 is available from the voter approved Sales Tax Venue funds and is a part of the adopted FY 2021 - FY 2026 Capital Improvement Program. This ordinance also appropriates $61,349.75 from the FY 2021 Tree Canopy Preservation and Mitigation Fund which will be used for tree plantings around the trailhead and supporting irrigation.
BACKGROUND INFORMATION:
This ordinance approves a construction contract with Davila Construction, Inc. for the Salado Creek Hike and Bike Trail, which will extend the Salado Creek Hike and Bike trail system and provide walkable/bikeable access from Southside Lions Park to SE Military Drive. The Salado Creek trail project consists of a concrete, multi-use trail and is 3.1 miles long and 10 feet wide. The project also includes construction of a trailhead with pervious parking, three pedestrian bridges, several drainage culverts, retaining walls, rest nodes, signage, and other minor amenities. The Tree Canopy Preservation and Mitigation Fund will be used for tree plantings around the trailhead and supporting irrigation. Design work was performed by Vickrey & Associates, Inc.
The proposed project is part of a growing network of interconnected hike and bike trails known as the Howard W. Peak Greenway Trails system, which is funded through sales tax initiatives approved by voters in 2000, 2005, 2010, and 2015. The objectives of the program are to acquire and preserve open space along San Antonio creekways and to develop multi-use hike and bike trails, trailheads, signage, and associated amenities for use by San Antonio residents and visitors.
This project was advertised on November 9, 2020 in the Hart Beat, the Texas Electronic State Business Daily, the City’s website, TVSA and the electronic bidding site CivCast. Bids were opened on December 8, 2020 and eight (8) bids were received. After reviewing the bids, Davila Construction, Inc. was deemed the lowest responsive bidder. A summary of the bids received is shown on Attachment I. One bidder was deemed nonresponsive due to submitting an incomplete bid. It is anticipated that construction will begin in Summer 2021 and be completed in late 2022 for this project.
This contract will be executed in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts to be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority and women-owned business participation on the contract. The Goal Setting Committee set a 28% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 3% African American Business Enterprise (AABE) subcontracting goal. Davila Construction, Inc. is a small minority owned firm that will be self-performing the 28% M/WBE subcontracting goal. Additionally, they have agreed to meet the 3% AABE subcontracting goal.
This construction contract was developed utilizing the low bid process. Therefore, a Contracts Disclosure Form is not required.
ISSUE:
This ordinance accepts the lowest responsive bid and awards a construction contract to Davila Construction, Inc. in an amount not to exceed $3,777,711.77 for the Salado Creek Hike and Bike Trail project (Southside Lions Park to SE Military Drive), located in Council District 3.
ALTERNATIVES:
As an alternative, City Council could choose not to award this construction contract and request staff rebid the project. However, in doing so the project would be delayed and risk potential cost increases due to market inflation.
FISCAL IMPACT:
This ordinance authorizes a one-time capital improvement expenditure in the amount of
$3,777,711.77, payable to Davila Construction Inc. for the Salado Creek Hike and Bike Trail project (Southside Lions Park to SE Military Drive), located in Council District 3. Funding in the amount of $3,716,362.02 is available from the voter approved Sales Tax Venue funds and is a part of the adopted FY 2021 - FY 2026 Capital Improvement Program. This ordinance also appropriates $61,349.75 from the FY 2021 Tree Canopy Preservation and Mitigation Fund which will be used for tree plantings around the trailhead and supporting irrigation.
RECOMMENDATION:
Staff recommends approval of this ordinance to accept the lowest responsive bid and award a construction contract to Davila Construction, Inc. for the Salado Creek Hike and Bike Trail project (Southside Lions Park to SE Military Drive) in an amount not to exceed $3,777,711.77.