CITY OF SAN ANTONIO
HEALTH DEPARTMENT
Interdepartmental Correspondence
TO: Erik Walsh, City Manager
FROM: Jennifer Herriott, MPH, Assistant Director, Health Department
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr. CPA, Chief Financial Officer; Dr. Colleen Bridger, Assistant City Manager; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: April 20, 2021
The following high profile project has completed the solicitation process. This item is presented to the Audit and Accountability Committee for review prior to full Council consideration.
Adolescent Behavioral Health Counseling - The City of San Antonio Health Department solicited proposals from respondents to engage teens in behavioral mental health counseling within the scope of practice for a Licensed Professional Counselor or Licensed Mental Health Professional with administrative guidance by the Health Department. Duties and responsibilities under the contract shall include, but not limited to, providing free behavioral mental health counseling sessions to adolescents, ages 13 to 19. Contractor will provide a minimum of two qualified and trained Licensed Professional Counselors or Licensed Mental Health Professionals to provide a minimum 1,000 counseling sessions per project year, regardless of residency or insurance status. Sessions will be conducted (1) in person for a minimum of 45 minutes in length, at a physical location that is accessible through public transportation; or (2) virtually through a HIPAA compliant platform for a minimum of 30-45 minutes in length.
Solicitation Type: Request for Proposals
Contract Value: $525,000.00
Term of Contract: 1 year with 2, 1-year renewal options
Number of Respondents: 5 (1 respondent was deemed non-responsive for failure to submit a complete proposal)
Contracts to be Awarded: 1
Council Consideration: April 29, 2021
Evaluation Criteria: Experience, Background, Qualifications: 25 Points
Proposed Plan: 25 Points
Price: 25 Points
SBE Prime Contract Program: 10 points
M/WBE Prime Contract Program: 10 points
Veteran Owned Small Business Preference Program: 5 Points
Local Preference Program: Not Applicable
Voting Members: Dr. Colleen Bridger, Assistant City Manager, City Manager’s Office
Ellen Spitsen, Health Program Manager, Health Department
Connie Soria, Senior Management Analyst, Health Department
Yvonne M. Roman, Management Analyst, Health Department
JJ Chavez, Health Program Specialist, Health Department
Sarah Guerra, Health Program Specialist, Health Department
Initial Score Matrix
Final Score Matrix
Two firms were shortlisted for interviews. Final scoring was conducted upon completion of interviews.
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendor.
Staff recommends committee approval to proceed with scheduling this item for the full City Council consideration.