DEPARTMENT: Public Works
DEPARTMENT HEAD: Razi Hosseini, P.E, R.P.L.S.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
2021 Task Order Contract for Construction Projects Package 2
SUMMARY:
An ordinance accepting the lowest responsive bid and awarding a Task Order Contract for Construction Projects Package 2 to E-Z Bel Construction, LLC for completion of capital projects located throughout the City in the amount not to exceed $7,486,600.00, of which $107,000.00 will be reimbursed by San Antonio Water System (SAWS) and $2,500.00 will be reimbursed by CPS Energy for necessary utility adjustments to their existing infrastructure.
BACKGROUND INFORMATION:
As part of the Department’s continuing efforts to expedite project delivery and completion of infrastructure projects citywide, the Public Works Department (PWD) has been utilizing the construction services of several contractors on an as needed basis using Task Order Contracts.
A task order contract allows PWD to handle multiple projects that are to be delivered through various programs and funding sources that typically have a limited timeline to complete. A task order contract is awarded based on the capacity or total dollar amount anticipated to deliver several projects within a specified timeframe. This Task Order Contract will be used to complete various capital improvement construction projects including, but not limited to, the construction of sidewalks, curbs, wheelchair ramps, street, drainage and sidewalk repairs, pedestrian safety and any other associated work required for these projects located throughout the City.
Procurement of Services
This project was advertised on January 11, 2021, for construction bids in the San Antonio Hart Beat, the City’s website, the Texas Electronic State Business Daily, on TVSA and through the electronic bidding website CivCast. Bids were opened on February 26, 2021 and five (5) bids were received. Of these, E-Z Bel Construction, LLC submitted the lowest responsive bid. A matrix of the bid outcome is included herein.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts to be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set an 18% Minority/Women Business Enterprise (M/WBE) subcontracting and a 2% African-American Business Enterprise (AABE) subcontracting goal. E-Z Bel Construction, LLC has committed to meeting the subcontractor participation goal.
This construction contract was developed utilizing the low bid process. Therefore, a Contracts Disclosure Form is not required.
ISSUE:
This ordinance accepts the lowest responsive bid and awards Task Order Contract for Construction Projects Package 2 to E-Z Bel Construction, LLC for completion of capital projects located throughout the City in the amount not to exceed $7,486,600.00, of which $107,000.00 will be reimbursed by San Antonio Water System (SAWS) and $2,500.00 will be reimbursed by CPS Energy for necessary utility adjustments to their existing infrastructure.
As part of the Department’s continuing efforts to expedite the delivery and completion of infrastructure projects citywide, PWD will use this Task Order Contract to complete the construction of sidewalks, curbs, wheelchair ramps, street, drainage, sidewalk repairs, pedestrian safety and any other associated work required for the completion these projects located throughout the City.
This contract will be utilized for seven design-ready projects that will be constructed between May 2021 to May 2023. This contract will also be used for additional projects depending on the final costs for the seven identified projects. The list of identified projects is attached.
ALTERNATIVES:
As an alternative, City Council could request staff to individually bid the projects for construction. However, there is no guarantee that this would result in more favorable prices and would substantially delay the delivery of projects.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $7,486,600.00 authorized payable to E-Z Bel Construction, LLC; of which $107,000.00 will be reimbursed by San Antonio Water System (SAWS) and $2,500.00 will be reimbursed by CPS Energy for necessary utility adjustments to existing infrastructure. Funding for these projects may include, but is not limited to, General Fund, Advanced Transportation District (ATD) Fund, General Obligation Bond Funds, Neighborhood Access and Mobility Program (NAMP), or other identified funding sources.
Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work. Expenditures for these work orders are subject to available funding and are authorized by individual project capital budgets at the time work is requested. If funding for any work is not previously appropriated, funding will be identified and appropriated through subsequent City Council action.
RECOMMENDATION:
Staff recommends approval of the Task Order Contract for Construction Projects Package 2 to E-Z Bel Construction, LLC in an amount not to exceed $7,486,600.00.