City of San Antonio - File #: 21-3217

• File #: 21-3217
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 5/13/2021
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $176,000.00, included in the respective department's FY 2021 Adopted Budget: (A) PSI Plastic Graphics for the printing of plastic borrower cards for library patrons; and (B) Vroozi, Inc., for catalog management services. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

5/13/2021 Annual Contracts


SUMMARY:

An ordinance awarding two contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $176,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. PSI Plastic Graphics for Printing of Library Borrower Cards, $31,000.00 annually; $104,000.00 contract period (1 contract, San Antonio Public Library)

B. VROOZI, Inc. for Catalog Management Services, $145,000.00 annually (1 contract, Finance Department)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. PSI Plastic Graphics for Printing of Library Borrower Cards, $31,000.00 annually; $104,000.00 contract period, upon award through September 30, 2022 with two, one-year renewal options - will provide the printing of colored plastic borrower cards for the San Antonio Public Library. These cards are issued to library patrons requesting to use various resources such as library databases, online library services, print materials, and media at the Central Library and various branch libraries located throughout the City of San Antonio.


Sole Source:
B. VROOZI, Inc. for Catalog Management Services, $144,378.00 annually, upon award through March 31, 2024 with a one-year renewal option - will provide the Finance Department continuation of the integrated vendor hosted electronic ...