DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Kofax Upgrades, Maintenance and Support
SUMMARY:
This ordinance authorizes a contract with Kofax, Inc. (Kofax) for upgrades, implementation services and continued maintenance and support to the Readsoft, Inc. software for the Accounts Payable invoice system for an estimated total contract value of $342,122.12 over a five-year period for the Information Technology Services Department. The FY 2021 costs for this contract are $67,328.00 for the Readsoft, Inc. upgrades and $49,731.00 for maintenance and support fees, for a total FY 2021 cost of $117,059.00. Funding for the FY 2021 costs are available in the FY 2021 Information Technology Services Fund Budget. Funding for annually recurring maintenance and support fees will be subject to City Council approval of the annual budget.
BACKGROUND INFORMATION:
The Readsoft, Inc. contract was approved by City Council on September 11, 2014 to provide the purchase, configuration, implementation, and training for software to further automate and streamline Accounts Payable invoice processing. Readsoft, Inc. has been a certified data capture SAP partner since 2001 with over 1,000 SAP customers and has extensive public sector experience.
On June 30, 2017, Kofax acquired Readsoft, Inc. and took over the annual maintenance and support services. In addition to the annual maintenance and support services, Kofax will provide the upgrades for the Invoices product, including all associated components in Non-Production and Production environments. All related components will be upgraded as well including Collector, Collector Converters, ScanHelper, Business Rules Engine (BRE, formerly known as RCE or ReadSoft Common Extensions), VendorSearch, Transfer2PDF, and the Ebydos Invoice Cockpit Connector. Existing Workstations will be upgraded to the latest version and pointed to the new Invoices product version.
Kofax will provi...
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