CITY OF SAN ANTONIO
DEVELOPMENT SERVICES DEPARTMENT
INTERDEPARTMENTAL CORRESPONDENCE SHEET
TO: Erik Walsh, City Manager
FROM: Michael Shannon, PE, CBO, Director, Development Services Department
COPIES: Audit and Accountability Committee; Ben Gorzell, Jr., CPA, Chief Financial Officer; Roderick Sanchez, AICP, Assistant City Manager; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer
SUBJECT: Consideration of Completed High Profile Solicitation
DATE: May 18, 2021
The following high profile project has completed the solicitation process. The item is presented to the Audit and Accountability Committee for review prior to full City Council consideration.
Dangerous Premises Abatement Lot Clearing and Securing of Structures - Development Services Department solicited proposals from multiple contractors for Dangerous Premises Abatement, Lot Clearing and Securing of Structures. When a premise or structure is declared a danger to the public’s health and safety, the City may have the premises and structures cleared and/or secured at the owner’s expense, pending further action to recover the City’s costs. No volume of work under this contract is guaranteed. The contractor will furnish all labor, equipment and materials to clear debris and mow grass/weeds; remove all brush, rubbish, rocks, bricks, and trash; paint over graffiti, when necessary; secure accessible structures by attaching plywood to first floor doors and windows, when necessary and clear debris from structures as required on properties identified by the City.
Solicitation Type: Request for Proposals
Contract Values: $2.2 Million
Term of Contracts: 1 year with 4, 1 year options
Number of Respondents: 6
Contracts to be Awarded: 5
Council Consideration: June 3, 2021
Evaluation Criteria Experience, Background, Qualifications: 35 points
Proposed Plan: 25 points
Price: 10 points
M/WBE Prime Contract Program: 10 points
SBE Prime Contract Program: 5 points
Local Preference Program: 10 points
Veteran Owned Small Business Preference Program: 5 points
Voting Members: Roderick Sanchez, AICP, Assistant City Manager, City Manager’s Office
Michael Shannon, Director, Development Services Department
Amin Tohmaz, PE, CBO, Deputy Director, Development Services Department
Michael Uresti, Development Services Manager, Development Services Department
Jenny Ramirez, Code Enforcement Manager, Development Services Department
Denise Hastings, Code Enforcement Supervisor, Development Services Department
Alice Guajardo, Code Enforcement Supervisor, Development Services Department
*One evaluation meeting held with no interviews conducted.
Due diligence conducted for the respondents to the above solicitation included a search of federal and state debarment lists, prohibited political contributions, conflicts of interest, delinquent City/County taxes, outstanding payments to the City, payment of state franchise fees as well as a search of the internet for pertinent business information. No material findings were noted that would prevent the City from awarding to the selected vendors.
Staff recommends committee approval to proceed with scheduling this item for full City Council consideration.