city of San Antonio


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File #: 21-3667   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 6/10/2021
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $112,099.00, included in the respective department's FY 2021 Adopted Budget: (A) Mulder Fire Protection, Inc., for fire sprinkler inspections and maintenance for the Alamodome; (B) JF Filtration, dba Joe W. Fly Co., Inc., for disposable HVAC air filters for the San Antonio Airport System; and (C) Automated Logic Contracting Services, Inc., for continued preventative maintenance and service for the Building Automation System for the Building and Equipment Services Department. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. Table of Contents, 2. Mulder Fire Protection - Contract Summary Sheet, 3. Bid Tab - Fire Sprinkler Inspections and Maintenance for the Alamodome, 4. JF Filtration dba Joe W. Fly Co., Inc. - Contract Summary Sheet, 5. Bid Tab - HVAC Disposable Air Filters for SA Airport System, 6. Automated Logic Contracting Services, Inc. - Contract Summary Sheet, 7. Bid Tab - Building Automation Systems for Various Facilities, 8. Certificate of Exemption - Building Automation System, 9. Draft Ordinance
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

6/10/2021 Annual Contracts


SUMMARY:

An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $112,099.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Mulder Fire Protection, Inc. for Fire Sprinkler Inspections and Maintenance for Alamodome, $59,000.00 annually (1 contract, Convention and Sports Facilities)

B. JF Filtration dba Joe W. Fly Co., Inc. for HVAC Disposable Air Filters for San Antonio Airport System, $12,000.00 annually; $60,000.00 total contract value (1 contract, Aviation Department)

C. Automated Logic Contracting Services, Inc. for Building Automation System (BAS) for BESD, $41,099.00 year 1; $227,457.40 contract period (1 contract, Building and Equipment Services)

BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Mulder Fire Protection, Inc. for Fire Sprinkler Inspections and Maintenance for Alamodome, $59,000.00 annually, July 1, 2021 through March 31, 2024 with two, one year renewal options - will provide the Convention and Sports Facilities Department with a contractor to provide Fire Sprinkler Inspections and Maintenance Services for the Alamodome. Fire inspections for public facilities are a requirement of the National Fire Protection Association. Contractor will provide weekly, quarterly, and annual ...

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