city of San Antonio

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File #: 21-3960   
Type: Miscellaneous Item
In control: City Council A Session
On agenda: 6/17/2021
Posting Language: Ordinance approving a 36 month E-rate contract with Charter Communications, LLC for Fiber Internet Access at the San Antonio Public Library and Pre-K 4 SA Centers totaling $23,400.00. The annual cost of this contract is $7,800.00 annually and funding for the remainder of FY 2021 in the amount of $1,950.00 is available in the FY 2021 Information Technology Services Fund Budget. Funding for future years is contingent upon future City Council appropriations. [Ben Gorzell, Chief Financial Officer; Craig Hopkins, Chief Information Officer]
Attachments: 1. Draft Ordinance.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DEPARTMENT: Information Technology Services Department

DEPARTMENT HEAD: Craig Hopkins, Chief Information Officer



Approval of Charter Communications, LLC E-rate Contract for the provision of Fiber Internet Access Service for San Antonio Public Library and Pre-K 4 SA.


The E-rate program began in 1997 to help make internet access for eligible schools and libraries affordable. The program is funded through the Federal Communications Commission (FCC) and administered by the Universal Service Administrative Company (USAC). The procurement process for E-rate vendors is different from the City procurement process, and the E-rate year is from July 1 through June 30.

All eligible schools and libraries identify goods and services they need and submit their requests for competitive bids to the USAC. The E-rate solicitation and award process requires that a listing for services and equipment be published on USAC's website for 28 days. The posting (FCC Form 470) is publicly advertised and open to any vendor to submit a proposal. Once the 28 days have concluded, all submitted proposals can then be reviewed and scored by the 6 member E-rate evaluation panel. The proposals are scored based on cost of eligible items (highest weighted factor), prior experience with service and whether proposals meet service needs. After scoring the proposals, the selected vendors are notified via Letter of Intent that informs them City Staff will recommend that City Council award them a contract based on submitted proposals. The Letters of Intent are placeholders, until contracts with the awarded vendors are reviewed, approved and executed. The contract execution must occur before July 1, the start of the E-rate year. A contract may be approved on or after July 1 but contracted for services are not eligible for E-rate reimbursement until such contract is executed and approved.
The two City depart...

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