City of San Antonio - File #: 19-1142

• File #: 19-1142
• Type: Purchase of Equipment
• In control: City Council A Session
• On agenda: 1/31/2019
• Posting Language: Ordinance approving the purchase of an estimated 27 hybrid SUVs from Silsbee Toyota for an estimated total cost of $788,665.00 over a two year period, funded from the Equipment Renewal and Replacement Fund, Capital Management Services Fund, and the General Fund. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Annual Contract for Hybrid SUVs


SUMMARY:

This ordinance authorizes an annual contract with Silsbee Toyota to provide the City of San Antonio with Hybrid SUVs for an estimated total contract value of $788,665.00 over a two year period.

The initial FY 2019 purchase of $598,075.00 includes five (5) replacement and sixteen (16) additional Hybrid SUVs. Funding for the five (5) replacement vehicles in the amount of $172,175.00 is available from the FY 2019 Equipment Renewal and Replacement Fund (ERRF) Budget. Funding for the sixteen (16) additional vehicles in the amount of $319,080.00 is available from the FY 2019 General Fund Budget and in the amount of $106,820.00 from the FY 2019 Capital Management Services Fund Budget. Additional purchases from this contract would be subject to the appropriation of subsequent annual funding.



BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the attached bid tabulation to provide the Building and Equipment Services Department with an annual contract for the purchase of Hybrid SUVs. The estimated total cost of this contract is $788,665.00 over a two year period. The Hybrid SUVs purchased through this contract will be utilized by City departments for a variety of tasks that include off road driving for inspections, storm channel maintenance, hauling equipment and transportation of staff. These SUVs will be utilized by the Neighborhood and Housing Services, Fire, Transportation and Capital Improvements and Development Services Departments.

This annual contract is expected to supply an estimated twenty-one Hybrid SUVs in FY 2019. Additional Hybrid SUV purchases for FY 2020 will be subject to the appropriation of funds. Vehicles will be purchased by the City on an as needed basis from available funds for the replacement of existing SUVs and additional vehicles for new programs.

The initia...