DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
2/18/2021 Annual Contracts
SUMMARY:
An ordinance awarding four contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $11,240,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:
A. Texas Chiller Systems for Ice Sheet Chiller Maintenance at the Alamodome, $36,000.00 annually; $180,000.00 contract period (1 contract, Convention & Sports Facilities)
B. Southwest Companies dba Southwest Wheel for Medium & Heavy Trailer and Tarps - Parts and Service, $110,000.00 annually (1 contract, Solid Waste Management & Public Works)
C. Siddons Martin Emergency Group, LLC. for Fire Apparatus PM & Inspection, $94,000.00 annually (1 contract, Fire Department)
D. Truman Arnold Companies dba TAC Energy for Gasoline and Diesel Fuels, $11,000,000.00 annually (1 contract, Building and Equipment Services)
BACKGROUND INFORMATION:
The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.
Contracts procured on the basis of low bid:
A. Texas Chiller Systems for Ice Sheet Chiller Maintenance at the Alamodome, $36,000.00 annually; $180,000.00 contract period, upon award through September 30, 2023 with two, one-year renewal options - will provide preventive maintenance service and repairs on two (2), 240 ton reciprocating ice sheet chillers at the Alamodome for the Convention and Sports Facilities Department...
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