City of San Antonio - File #: 19-9150

• File #: 19-9150
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 1/30/2020
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $866,000.00: (A) Peek Traffic Corporation and Control Technologies, Inc. for traffic control cameras; (B) Grande Truck Center for replacement parts and repair services for brake retarders; (C) Casares Sand Pit & Trucking, Inc. for sand products; and (D) Casares Sand Pit & Trucking, Inc. for top soil and top dressing products. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
1/30/2020	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

1/30/2020 Annual Contracts


SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $866,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Peek Traffic Corporation and Control Technologies, Inc. for Video Imaging Vehicle Detection System, $762,000.00 annually (2 contracts, Transportation & Capital Improvements)

B. Grande Truck Center for Telma Brake Retarders Parts & Services, $50,000.00 annually; $250,000.00 contract period (1 contract, Solid Waste Management Department)

C. Casares Sand Pit & Trucking for Sand Products, $27,000.00 annually; $135,000.00 contract period (1 contract, Transportation & Capital Improvements and Parks & Recreation Departments)

D. Casares Sand Pit & Trucking for Top Soil and Top Dressing Products, $27,000.00 annually; $135,000.00 contract period (1 contract, Transportation & Capital Improvements and Parks & Recreation Departments)



BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Control Technologies, Inc. and Peek Traffic Corporation for Video Imaging Vehicle Detection System, $858,000.00 annually, upon award through March 31, 2023 with two, one year renewal options - will provide the Transportation & Capital Improvements Department, Traffic Division with video imaging vehicle dete...