City of San Antonio - File #: 20-1116

• File #: 20-1116
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 2/13/2020
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $426,000.00, included in the respective department's FY 2020 Adopted Budget: (A) The McAdams Group, LLC dba Texas Alternator Starter Service for alternators, starters and related repair parts for emergency vehicles; (B) Thompson Business Forms, Inc. dba Thompson Print Solutions for wide format printing services; and (C) Air Cleaning Technologies, Inc. for maintenance and repair services for diesel exhaust capture systems installed in various Fire Department facilities. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

Date	Ver.	Action By	Action	Result
2/13/2020	1	City Council A Session	adopted	Pass

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

2/13/2020 Annual Contracts


SUMMARY:

An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $426,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. McAdams, Group, LLC dba Texas Alternator Starter Service for Emergency Vehicle Alternators, Starters and Related Parts, $44,000.00 annually; $220,000.00 total contract value (1 contract, Fire Department)

B. Thompson Print Solutions for Wide Format Printing Services, $300,000.00 annually (1 contract, Citywide)

C. Air Cleaning Technologies, Inc. for Diesel Exhaust Capture System, $82,000.00 annually (1 contract, Fire Department)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. McAdams, Group, LLC dba Texas Alternator Starter Service for Emergency Vehicle Alternators, Starters and Related Parts, $44,000.00 annually; $220,000.00 total contract value, upon award through December 31, 2022 with two, one year renewal options - will provide the San Antonio Fire Department (SAFD) with alternators, starters and related parts for mechanical repairs performed in house by the mechanics at the SAFD Fleet Services Division. These alternators and parts are utilized for repairs to pumper trucks (fire truck with water and other equipment) and aerial ladder trucks. These parts will assist in...