DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Mike Frisbie, P.E.
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
FY 2017 Infrastructure Management Program
SUMMARY:
An ordinance for the 2017 Asphalt Overlay Task Order Contract Package 5, accepting the lowest responsive bid and awarding a Task Order contract to Clark Construction of Texas, Inc. in an amount not to exceed $5,262,783.50 of which $187,875.00 will be reimbursed by San Antonio Water System (SAWS) and $13,000.00 will be reimbursed by CPS Energy for necessary adjustments to existing infrastructure.
BACKGROUND INFORMATION:
City Council approved $64,000,000.00 in the FY 2017 Budget to complete both in-house and contract street maintenance projects. Of this amount, approximately 97 miles and $54,000,000.00 in street maintenance projects will be completed through the use of construction contractors.
Transportation & Capital Improvements (TCI) began construction of the FY 2017 Street Maintenance Program utilizing two existing contracts that were awarded on September 1, 2016, totaling $9,148,458.30. In addition, TCI also utilized four contracts that were awarded on October 13, 2016, totaling $26,482,246.65 and three more Contracts awarded on December 15, 2016, totaling $5,306,659.70. Table 1 summarizes the awarded contracts to date.
Table 1.
|
Awarded Contracts |
Amount Awarded |
|
Contracts awarded on 9/2016 |
$9,148,458.30 |
|
Contracts awarded on 10/2016 |
$26,482,246.65 |
|
Contracts awarded on 12/2016 |
$5,306,659.70 |
|
Total Awarded until today |
$40,937,364.65 |
|
Approved budget |
$54,000,000.00 |
|
Remaining Budget |
$13,062,635.35 |
This proposed ordinance authorizes additional contract capacity in the amount of $5,262,783.50 for the construction of FY 2017 street maintenance projects. Additional contracts are scheduled to be awarded at a later date for the remaining Street Maintenance Program funding.
Procurement of Services
This contract was advertised for construction bids in December 2016 in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily and on TVSA. Bids for Package 5 were due on January 24 2017.
This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program which requires contracts be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority, and women-owned business participation on the contract. The Goal Setting Committee set a 13% Minority/Women Business Enterprise (M/WBE) subcontracting goal and 1% African American Business Enterprise (AABE) subcontracting goal for each contract.
ISSUE:
This ordinance for the 2017 Asphalt Overlay Task Order Contract Package 5 accepts the lowest responsive bid and awards a Task Order contract to Clark Construction of Texas, Inc. in an amount not to exceed $5,262,783.50, of which, $187,875.00 will be reimbursed by San Antonio Water Systems (SAWS) and $13,000.00 will be reimbursed by CPS Energy for necessary adjustments to its existing infrastructure.
ALTERNATIVES:
City Council could choose not to award this contract and request staff to re-bid this package; however, re-bidding would delay the delivery of the FY 2017 Street Maintenance Program and would result in a portion of the street maintenance projects not being completed as programmed.
FISCAL IMPACT:
This ordinance authorizes $5,262,783.50 for a task order contract payable to Clark Construction of Texas, of which $187,875.00 will be reimbursed by San Antonio Water System (SAWS) and $13,000.00 will be reimbursed by CPS Energy. Funding for these projects may include General Fund, Certificates of Obligation, Advanced Transportation District (ATD) Program, ROW Penalty Funds, or other funding sources.
Requirements for each task shall be detailed in the individual work orders assigned. The City makes no minimum guarantee pertaining to the volume of work. If funding for any work activities is not previously appropriated, funding will be identified and appropriated through subsequent City Council action.
RECOMMENDATION:
Staff recommends approval of this Task Order Contract in the amount of $5,262,783.50 to complete the street maintenance projects identified in the FY 2017 Infrastructure Management Programs.