DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Cooling Tower Maintenance, Inspections & Other Services - BESD
SUMMARY:
This ordinance authorizes a contract with The Brandt Companies, LLC, to provide scheduled annual maintenance, inspections, and other services to the cooling tower systems for the Building & Equipment Services Department's program facilities for an initial term upon Council award through December 31, 2020 with three (3) additional one-year renewals for a total contract value not to exceed $624,872.96. Funding in the amount of $107,716.00 is available in the FY 2019 Facility Services Fund Budget. Funding for subsequent years of this contract is subject to City Council approval of the annual budget and funds.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the proposal submitted by The Brandt Companies, LLC, to perform scheduled annual maintenance, inspections, and other services to four cooling towers for the Building & Equipment Services Department's program facilities. The cooling towers are located at the Municipal Plaza Building, Public Safety Headquarters, Municipal Courts - Frank D. Wing Building, and the International Building.
The City issued a Request for Competitive Sealed Proposals for "Annual Contract for Cooling Tower Maintenance, Inspections, and Other Services - BESD" (RFCSP 6100010456) on September 24, 2018 with a submission deadline of October 24, 2018. Two proposals were received and one proposal was deemed non-responsive for failing to meet the required response time as outlined in the Scope of Services. The proposal received from The Brandt Companies, LLC, was deemed eligible for evaluation.
The evaluation committee met on December 7, 2018 to evaluate the one responsive proposal. The evaluation committee consisted of representatives from the Building & Equipment Services, Aviation, and Transportation & Capital Improvements depa...
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