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File #: 19-1274   
Type: Purchase of Services
In control: City Council A Session
On agenda: 2/21/2019
Posting Language: Ordinance approving a contract with The Brandt Companies, LLC to provide scheduled annual maintenance, inspections, and other services to the cooling towers at the Municipal Plaza Building, Public Safety Headquarters, Municipal Courts - Frank D. Wing Building, and the International Building for an initial term upon Council award through December 31, 2020 with three, one-year renewal options for a total contract value not to exceed $624,872.96. Funding for FY 2019 is available from the FY 2019 Facility Services Fund Budget. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. 61-10456 A/C - Cooling Tower Maintenance, Inspections, and Other Sesrvices - BESD, 2. 61-10456 The Brandt Companies, LLC, 3. 6100010456 Integration Agreement -CT Maintenance, 4. 6100010456 Contracts Disclosure Form, 5. Draft Ordinance, 6. Ordinance 2019-02-21-0130
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Cooling Tower Maintenance, Inspections & Other Services - BESD


SUMMARY:

This ordinance authorizes a contract with The Brandt Companies, LLC, to provide scheduled annual maintenance, inspections, and other services to the cooling tower systems for the Building & Equipment Services Department's program facilities for an initial term upon Council award through December 31, 2020 with three (3) additional one-year renewals for a total contract value not to exceed $624,872.96. Funding in the amount of $107,716.00 is available in the FY 2019 Facility Services Fund Budget. Funding for subsequent years of this contract is subject to City Council approval of the annual budget and funds.


BACKGROUND INFORMATION:

Submitted for City Council consideration and action is the proposal submitted by The Brandt Companies, LLC, to perform scheduled annual maintenance, inspections, and other services to four cooling towers for the Building & Equipment Services Department's program facilities. The cooling towers are located at the Municipal Plaza Building, Public Safety Headquarters, Municipal Courts - Frank D. Wing Building, and the International Building.

The City issued a Request for Competitive Sealed Proposals for "Annual Contract for Cooling Tower Maintenance, Inspections, and Other Services - BESD" (RFCSP 6100010456) on September 24, 2018 with a submission deadline of October 24, 2018. Two proposals were received and one proposal was deemed non-responsive for failing to meet the required response time as outlined in the Scope of Services. The proposal received from The Brandt Companies, LLC, was deemed eligible for evaluation.

The evaluation committee met on December 7, 2018 to evaluate the one responsive proposal. The evaluation committee consisted of representatives from the Building & Equipment Services, Aviation, and Transportation & Capital Improvements depa...

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