city of San Antonio


Share to Facebook Share to Twitter Bookmark and Share
File #: 19-5635   
Type: Capital Improvements
In control: City Council A Session
On agenda: 8/22/2019
Posting Language: Ordinance approving a Labor and Material Contract to Dorazio Enterprises, Inc. for asphalt work in San Antonio parks for an estimated amount of $2,018,180.00 for a duration of up to three years, as needed with funding from the annual adopted budget approved by City Council. [Colleen M. Bridger, MPH, PhD, Assistant City Manager; Homer Garcia III, Interim Director, Parks and Recreation]
Attachments: 1. Formal Invitation for Bid with Dorazio Enterprises, Inc. for Asphalt Work, 2. Bid Tab for Annual Contract for Asphalt, 3. Draft Ordinance, 4. Ordinance 2019-08-22-0648

DEPARTMENT: Parks and Recreation                     

 

 

DEPARTMENT HEAD: Homer Garcia III, Interim

                     

                     

COUNCIL DISTRICTS IMPACTED: City Wide

 

 

SUBJECT:

 

Annual Contract for Asphalt

 

 

SUMMARY:

 

This ordinance authorizes acceptance of the lowest qualified bid and awards a Labor and Material Contract for asphalt work in San Antonio parks for an estimated amount of $2,018,180.00 for a duration of up to three (3) years, as needed and in accordance with the annual adopted budget approved by City Council.

 

 

BACKGROUND INFORMATION:

 

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases.  Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the procurement process.  Utilization of annual contracts allows the City to procure numerous different commodities in support of normal daily operations.

 

The formal competitive bid was advertised in The Hart Beat on May 24, 2019, and May 31, 2019, on the City's website and in the Electronic State Business Daily.  Bids were opened on Tuesday, July 2, 2019, with two (2) responsive bids submitted.  Dorazio Enterprises, Inc. was the lowest responsive bidder with a bid amount of $2,018,180.00.

 

This contract will be awarded in compliance with the Small Business Economic Development Advocacy (SBEDA) Program. Dorazio Enterprises is a Small Business Enterprise (SBE) and has committed to satisfying the 26% Minority and/ or Women-Owned Business Enterprise (M/WBE) subcontracting goal and the 5% African American Business Enterprise (AABE) subcontracting goal.

 

 

 

ISSUE:

 

This proposed contract supplies labor and asphalt material used by the Parks & Recreation Department for project and maintenance repairs including compliance with the American with Disabilities Act requirements.

 

 

ALTERNATIVES:

 

City Council could elect to not approve this contract and require the department to purchase asphalt services on an as needed basis subject to current market costs.  This could result in delays for repairs and necessary maintenance in parks.

 

 

FISCAL IMPACT:

 

Funds are not encumbered by this ordinance.  All expenditures will be in accordance with the department’s adopted budget approved by City Council.  Purchases made will be on an as needed basis and dependent upon available funds within the annual adopted budget.

 

 

RECOMMENDATION:

 

Staff recommends approval of the annual contract to Dorazio Enterprises, Inc. for labor and asphalt material services. 

 

The contract was procured on the basis of low bid and a Discretionary Contracts Disclosure Form is not required.