city of San Antonio

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File #: 19-7597   
Type: Staff Briefing - Without Ordinance
In control: Audit and Accountability Committee
On agenda: 10/15/2019
Posting Language: Record Management System for the San Antonio Police Department [María Villagómez, Deputy City Manager; William P. McManus, Chief of Police]
Attachments: 1. SAPD RMS Audit PPT (3)
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TO: Erik Walsh, City Manager

FROM: William McManus, Chief of Police, San Antonio Police Department
Craig Hopkins, Chief Information Officer, Director, Information Technology Services Department

COPY: Audit and Accountability Committee; Maria Villag?mez, Deputy City Manager; Ben Gorzell, Jr., CPA, Chief Financial Officer; Kevin Barthold, City Auditor; Troy Elliott, CPA, Deputy Chief Financial Officer

SUBJECT: Post-Solicitation Briefing for Records Management System for SAPD

DATE: October 15, 2019

The City of San Antonio Police Department requested proposals from qualified firms to replace the current records management system (RMS) with a web-based National Incident Based Reporting System (NIBRS) compliant records management system. The NIBRS crime reporting standard has been mandated by the Federal Bureau of Investigation (FBI) to replace current Uniform Crime Reporting (UCR) standard by January 2021.

The Department's priority in evaluating the proposals was identifying a partner who could provide a robust (NIBRS) compliant solution. This solution will enhance operations, increase officer safety and efficiency in the field, promote trust and participation within the community, and support the growing data reporting and analysis needs.

The RMS is a department wide system that integrates with the City's Public Safety Computer Aided Dispatch (CAD) system. The RMS allows for report creation, storage, retrieval, retention, editing, archiving and viewing of information specific to law enforcement activities. New functionality existing within the new web-based RMS includes: 1) greater interfaces and integrations with applications and systems which officers use on a daily basis, 2) streamlined report writing in the field utilizing dynamic drop-downs for specific offenses/incidents, 3) links to body worn and in-car camera video for detectives, 4) robust and customizable reporting features...

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