DEPARTMENT: Transportation & Capital Improvements
DEPARTMENT HEAD: Razi Hosseini, P.E., R.P.L.S.
COUNCIL DISTRICTS IMPACTED: Council District 6
SUBJECT:
Contract Award: District 6 Parks (Westwood Village Park & Levi Strauss Park)
SUMMARY:
An ordinance accepting the lowest responsive bid and awarding a construction contract including two additive alternates in the amount of $592,744.00 to Crownhill Builders, Inc. for the District 6 Parks (Westwood Village Park & Levi Strauss Park) Project, a 2017 Bond funded project, located in Council District 6.
BACKGROUND INFORMATION:
Project Background
The approved 2017 Bond Program included $828,000.00 for District 6 Park improvements. The Project will provide for improvements at Levis Strauss Park and Westwood Village Park within District 6. The improvements at Levi Strauss Park include the installation of a shade structure over the basketball half-court and the installation of exercise equipment adjacent to the court. Improvements at Westwood Village Park include the installation of several shade structures inside the pool area, the addition of furniture and drainage on the pool deck, the installation of a shade structure and additional furniture near the playground and a loop concrete walking trail outside the pool area fence. Construction is anticipated to begin in December 2019 and estimated to be completed by May 2020.
Procurement of Services
This project was advertised on August 23, 2019 for construction bids in the San Antonio Hart Beat, on the City’s website, on the Texas Electronic State Business Daily, on TVSA, through the electronic bidding site CivCast and through the TCI Small Business Office. Bids were opened on September 17, 2019 and six (6) bids were received. Of these, Crownhill Builders, Inc. submitted the lowest responsive bid. A matrix of the bid outcome is included herein.
This contract will be awarded in compliance with the new Small Business Economic Development Advocacy (SBEDA) Program, which requires contracts to be reviewed by a Goal Setting Committee to establish a requirement and/or incentive unique to the particular contract in an effort to maximize the amount of small, minority and women-owned business participation on the contract. The Goal Setting Committee set a 23% Minority/Women Business Enterprise (M/WBE) subcontracting goal and a 1% African-American Business Enterprise (AABE) subcontracting goal. Crownhill Builders, Inc. has committed to meeting the subcontractor participation goal.
This construction contract was developed utilizing the low bid process. Therefore, a Contracts Disclosure Form is not required.
ISSUE:
This ordinance accepts the lowest responsive bid and awards a construction contract including two additive alternates in the amount of $592,744.00 to Crownhill Builders, Inc. for the District 6 Parks (Westwood Village Park & Levi Strauss Park) Project, a 2017 Bond funded project, located in Council District 6.
The Project will provide for improvements at Levis Strauss Park and Westwood Village Park within District 6. The improvements at Levi Strauss Park include the installation of a shade structure over the basketball half-court and the installation of exercise equipment adjacent to the court. Improvements at Westwood Village Park include the installation of several shade structures inside the pool area, the addition of furniture and drainage on the pool deck, the installation of a shade structure and additional furniture near the playground and a loop concrete walking trail outside the pool area fence. The two additive alternates identified as part of this contract allow for an extension of the proposed concrete walking trail and resurfacing and restriping of the parking lot at Westwood Village Park.
Project construction is anticipated to begin December 2019 and estimated to be completed by May 2020.
ALTERNATIVES:
As an alternative, City Council could choose not to award this contract and require staff to re-advertise this project. Considering the additional time required for another solicitation process, this would adversely affect the timely completion of the project.
FISCAL IMPACT:
This is a one-time capital improvement expenditure in the amount of $592,744.00 payable to Crownhill Builders, Inc. Funds are available from the 2017 General Obligation Bond Program and are included in the FY 2020 - FY 2025 Capital Improvement Program Budget.
RECOMMENDATION:
Staff recommends approval of this ordinance accepting the lowest responsive bid and awarding a construction contract including two additive alternates in the amount of $592,744.00 to Crownhill Builders, Inc. for the District 6 Parks (Westwood Village Park & Levi Strauss Park) Project.