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File #: 20-5318   
Type: Miscellaneous Item
In control: City Council A Session
On agenda: 10/29/2020
Posting Language: Ordinance approving a Professional Services contract with Specialty Property Appraisals, LLC, for Property Insurance Appraisal Services for a term of three years, beginning October 29, 2020 and ending October 28, 2023, with an options to extend, with total compensation not to exceed $140,500. The estimated annual expense is approximately $28,100, which will be funded from the Liability Insurance Fund FY 2021 Budget and is composed of the base contract, optional roof evaluation and optional Federal Emergency Management Agency (FEMA) special flood hazard identification. [Ben Gorzell, Chief Financial Officer, Debra M. Ojo, Director, Office of Risk Management]
Attachments: 1. Contract Disclosure Form - Speciality Property Appraisals, 2. Score Summary Matrix, 3. Draft Ordinance, 4. Ordinance 2020-10-29-0776
DEPARTMENT: Office of Risk Management


DEPARTMENT HEAD: Debra M. Ojo, MPA, Director


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Insurance Appraisal Services

SUMMARY:
This ordinance authorizes City Manager or his designee to enter into a contract for property insurance appraisal services for the City of San Antonio with Specialty Property Appraisals, LLC. The term of this contract is three (3) years, beginning October 29, 2020 and ending October 28, 2023, with an option to extend the contract for up to two (2) one-year extensions, subject to and contingent upon funding by City Council, with total compensation not to exceed $140,500. The estimated annual expense is approximately $28,100, which is composed of the base contract, optional roof evaluation and optional Federal Emergency Management Agency (FEMA) special flood hazard identification.
BACKGROUND INFORMATION:

The City of San Antonio owns and/or leases approximately 975 facilities valued at more than $3.5B and furnishes its offices to house and support its many operations and services to residents of the City. Commercial Insurance is acquired in accordance with Chapter 252, of the Local Government Code with the assistance of a Broker of Record. The City desires to engage Specialty Property Appraisals, LLC to perform property insurance appraisal services to ensure appropriate valuation of City-owned facilities for insurance purposes. Specialty Property Appraisals, LLC will create a schedule to conduct the appraisals over a 5-year period.

A Request for Proposal (RFP 20-061) was issued on June 2, 2020 to select a respondent to provide all necessary services including, but not limited to the following: property inspection and appraisal for cost of replacement new, optional roof evaluation and optional FEMA special flood hazard identification. The RFP was advertised in the San Antonio Express News; TVSA channel, San Antonio eProcurement system, the City's Bidding & Contracting Opportunities website...

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