city of San Antonio


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File #: 20-5356   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 10/29/2020
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $237,000.00 included in the respective department's FY 2021 Adopted Budget: (A) Western States Fire Protection for fire sprinkler inspections for the San Antonio Fire Department; (B) Clampitt Paper Company and Western BRW – Bosworth, dba OVOL USA, for copier and printer paper; and (C) LeadsOnline LLC for an amendment to the LeadsOnline database subscription agreement. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. Table of Contents, 2. Contract Summary Sheet, Western States Fire Protection, 3. Bid Tab - Fire Sprinkler Inspections for SAFD, 4. Contract Summary Sheet, Clampitt Paper Co. & Western BRW - Bosworth, 5. Bid Tab - Copier and Printer Paper, 6. Contract Summary Sheet, LeadsOnline, LLC, 7. Amendment 3 - Online Database Agreement, 8. Certificate of Exemption, 9. Draft Ordinance, 10. Ordinance 2020-10-29-0746
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

10/15/2020 Annual Contracts

SUMMARY:

An ordinance awarding four contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $168,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Western States Fire Protection for Fire Sprinkler Inspections for the San Antonio Fire Department, $27,000.00 annually; $135,000.00 total contract value (1 contract, Fire Department)
B. Clampitt Paper Company and Western BRW - Bosworth for Copier and Printer Paper, $78,000.00 annually (2 contracts, Citywide)
C. LeadsOnline LLC for Amendment to SAPD Annual Contract LeadsOnline Database Agreement, $63,000.00 average annually (1 contract, Police Department)

BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Western States Fire Protection for Fire Sprinkler Inspections for the San Antonio Fire Department, $27,000.00 annually; $135,000.00 total contract value, upon award through June 30, 2023, with two, one year renewal options - This contract will provide the Fire Department with a contractor to provide internal valve semi-annual and annual inspections and maintenance and repair of the fire sprinkler systems at the various San Antonio Fire Department Fire Stations and facilities. Facilities included in this contract include: Fire Stations 1, 2, 18, 19, 27, 28, 30, 32, 50, 51, 52, 53...

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