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File #: 20-5753   
Type: Grant Applications and Awards
In control: City Council A Session
On agenda: 10/29/2020
Posting Language: Ordinance approving the submission of an Early Head Start grant application to the U.S. Department of Health and Human Services and acceptance upon award of up to $2,117,895 for the period of February 1, 2021 to January 31, 2022, a budget including an in-kind match of $529,474 and a personnel complement; approving an Interlocal Agreement with the Edgewood Independent School District in an amount up to $8,375,000 from July 1, 2020 through January 31, 2026, and amended Head Start Policy Council bylaws and Head Start Program contracts. [Colleen M. Bridger, MPH, PhD, Assistant City Manager; Melody Woosley, Director, Human Services]
Attachments: 1. Early Head Start FY 21-22 Budget, 2. EHS Personnel Comp, 3. EHS Budget Comparison, 4. EHS Prorated Year Comparison - 21-22, 5. Head Start Policy Council Bylaws, 6. Draft Ordinance, 7. Agreement with EISD, 8. Ordinance 2020-10-29-0766
DEPARTMENT: Human Services


DEPARTMENT HEAD: Melody Woosley


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

Early Head Start Grant Refunding Application


SUMMARY:
The Department of Human Services (DHS) requests consideration of the following items related to the City's Early Head Start Grant Program:
A. An Ordinance authorizing the submission of an Early Head Start grant application and associated grant documents to the U.S. Department of Health and Human Services (HHS), and acceptance upon award of federal funds in an amount up to $2,117,895.00 for the period of February 1, 2021 to January 31, 2022;
B. Authorizing a total program budget of $2,647,369.00 including an in-kind match of $529,474.00 and personnel complement of 6 positions for DHS;
C. Authorizing an increase to the 2020-2021 EHS personnel complement from 5 to 6 position for DHS;
D. Authorizing an Interlocal Agreement with Edgewood Independent School District for the period of July 1, 2020 through January 31, 2026 in the amount not to exceed $8,375,000.00;
E. Updating the Head Start Policy Council Bylaws;
F. Authorizing amendments to the City's Head Start Program agreements to allow for contract amendments without the necessity to return to City Council, so long as (1) in accordance with all Head Start requirements and federal law, (2) reviewed and approved by the City Attorney's Office, and (3) the total cumulative total of all service provider agreements, including amendments, do not exceed City's budget for the applicable program during the applicable grant year;
G. Furthermore, this ordinance authorizes the Director of Human Services to initiate, negotiate, and execute any and all necessary documents and a grant contract to effectuate the acceptance of the referenced grant, and to execute contract amendments pertaining to this contract, to include: a) carry-over funds, when ascertained and approved by the funding agency through a revised notice of award; b) line item budget revisions author...

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